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About the Role
As an Office Manager at Brevo's Berlin office, you will be the backbone of our workplace, ensuring smooth operations, fostering a great environment for employees, and managing all office-related details. You will work closely with the global People & Impact team to keep things running efficiently.
Responsibilities
- Manage day-to-day office operations, including kitchen upkeep and supply management.
- Handle incoming post, office-related emails, and invoice scanning and processing.
- Track and report on office budgets for expenses like events, supplies, and travel.
- Coordinate and execute employee events and initiatives, such as lunches, social events, and parties.
- Support the onboarding and offboarding process for Berlin-based employees.
- Oversee Health & Safety compliance, including inspections, training, and evacuation exercises.
- Lead preparation for ISO and ASA audits and contribute to sustainability initiatives.
- Manage and quality-control the cleaning team and procurement of supplies.
- Maintain and improve office processes, documenting procedures for operational consistency.
- Serve as the primary contact for employee requests and office-related matters.
- Communicate office news, event updates, and relevant information to the Berlin team via Slack.
- Collaborate with global Office Managers on shared initiatives and projects.
Requirements
- At least 2 years of experience in office management or a similar role.
- Fluent in German and English.
- Hands-on and operationally strong with attention to detail and big-picture thinking.
- Organized, reliable, and capable of managing multiple responsibilities.
- Proactive, solution-oriented, and adaptable to unexpected situations.
- Energetic and caring approach to the employee experience.
Skills
- Office Management
- Budget Management
- Event Coordination
- Onboarding/Offboarding Support
- Health & Safety Compliance
- Process Improvement
- Communication
- Relationship Building
- Problem-Solving
Location
- Berlin
Work Type
- Full-time
- Onsite
Experience Level
- Mid-level
Benefits
- Relocation assistance for international talents
- Work from Abroad possibility
- Home-office budget
- Access to English classes
- Access to 155,000+ courses on Udemy
- Inter-office trips
- Regular team events
- Active social communities
- Active green communities
- Active LGBTQIA+ communities
- Work Council benefits via Leeto
About the Company
- Brevo is a certified B Corp helping millions of organizations build lasting customer relationships through intuitive, powerful, and scalable CRM tools, including emails, SMS, WhatsApp, Chat, and Marketing Automation.
- Brevo provides businesses with a clear view of the customer journey, enabling them to focus on connection.
- The company is committed to high standards of social and environmental impact.
- Over 500,000 businesses in 180 countries trust Brevo for customer engagement and unparalleled experiences.
- Brevo recently exceeded 200m ARR and achieved Unicorn status, driven by strong growth and global expansion.
Equal Opportunity
- Whoever you are, wherever you’re from, if this role speaks to you, we’d love to hear from you.