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About the Role

We are seeking a highly organised Technical Administration Officer to support a major telecommunications infrastructure portfolio based in St Leonards. Working closely with facilities management, technical teams and service providers, you will help coordinate reporting, compliance activities, contractor engagement, records management and asset administration. This role is ideal for someone who enjoys variety, building positive working relationships and ensuring important information is accurate and up to date.

Responsibilities

Coordinate inductions, contractor administration and vendor onboarding activities.
Support HSE processes including audits, compliance tracking and reporting.
Manage SharePoint records, documentation and account administration.
Coordinate planned maintenance schedules and asset audits.
Prepare monthly reports, Power BI reports and client reporting deliverables.
Assist with purchase orders, invoice records and financial administration.
Coordinate meetings, agendas and related documentation.
Conduct contractor spot checks and support continuous improvement activities.

Requirements

Strong written and verbal communication skills.
Experience in administration, coordination or office support roles.
Proficiency with Microsoft Office applications including Excel, Outlook, Teams and SharePoint.
Experience managing records, reports and documentation.
Strong organisational skills with the ability to manage multiple priorities.
Experience coordinating vendors, contractors or service providers.
A collaborative approach and attention to detail.
Experience within facilities management, property, technical services or project environments.
Exposure to Power BI reporting.
Knowledge of health, safety and compliance processes.
Trade, technical or tertiary studies in areas such as electrical, mechanical, fire or building services.
Experience working with asset management or maintenance systems.
Full working rights in Australia.

Skills

Microsoft Office Suite (Excel, Outlook, Teams, SharePoint)
Power BI reporting
Record management
Documentation management
Reporting
Financial administration
Vendor coordination
Contractor coordination
HSE processes
Asset management systems

Location

St Leonards, NSW

Work Type

Part-Time
Onsite

Experience Level

Experienced administrator

Education Level

Trade, technical or tertiary studies in areas such as electrical, mechanical, fire or building services.

Salary/Compensations

$60,000 - $65,000 pro rata plus Superannuation

Benefits

AFR Best Places to Work 2024 & 2025
Winner of Inspiring Workplaces Award 2025
Spot recognition vouchers
$2,000 employee referral bonus
Access to Flare discounts across retail, travel and lifestyle services
Fitness Passport membership for you and your family
Health and wellbeing initiatives including EAP support
Career development and internal mobility opportunities
Two paid volunteer days annually
Endorsed by WORK180 as an Employer of Choice for Women

About the Company

BGIS is a global provider of integrated facilities management, technical services, asset management and project delivery solutions.
We are committed to creating safe, sustainable and high-performing environments while supporting our people to grow and succeed.

Equal Opportunity

BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.
Be part of a workplace that values diversity, safety, sustainability and continuous improvement.