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About the Role

As the Executive Assistant (EA) to the Chief Operations Officer, you will provide high-level, proactive, and confidential support across executive coordination and operational activities. This role combines calendar and travel management with reporting, stakeholder coordination, office support, and process improvement initiatives, ensuring operational rhythms run smoothly with a focus on forward planning and high-quality outputs in a fast-paced environment.

Responsibilities

Provide high-level administrative and executive support, including calendar management, meeting coordination, and travel arrangements.
Coordinate and prepare board reports, operational reports, and town hall presentations with accuracy and attention to detail.
Manage end-to-end travel and expense coordination for the Operations team.
Support office management, team coordination, and event planning activities across key locations.
Consolidate information and prepare briefings for leadership meetings and key business updates.
Support board and committee processes, including agenda coordination, minute taking, and action tracking.
Identify opportunities to improve processes, reduce administrative burden, and enhance team efficiency.
Support stakeholders across the Operations function with reporting, communication, and coordination needs.

Requirements

Proven experience in an Executive Assistant or similar support role, ideally within a fast-paced or complex environment.
Previous experience supporting senior leaders, with the ability to manage competing priorities and maintain a high level of organisation.
High attention to detail, with the ability to work with structured, data-driven, or technical information.
Ability to work autonomously, use initiative, and proactively plan ahead.
Strong communication and interpersonal skills, with the ability to build relationships across teams.
A professional, discreet, and positive approach, with the ability to contribute to a collaborative and engaging office culture.
A proactive approach to learning the technical and operational intricacies of data centres.
Australian Citizenship with ability to obtain and maintain a NV1 Security Clearance.

Skills

Microsoft Office (Word, Excel, Outlook and PowerPoint)
Presentation preparation
Report preparation
Calendar management
Meeting coordination
Travel arrangements
Stakeholder coordination
Office management
Team coordination
Event planning
Briefing preparation
Minute taking
Action tracking
Process improvement
Communication skills
Interpersonal skills

Location

Eastern Creek
Sydney CBD

Work Type

Hybrid

Experience Level

Senior

Benefits

CDC Academy for professional development
CDC Day - an additional day of paid leave for health and wellbeing
Inclusive and above legislative tenure of parental leave entitlements
2 days of volunteering leave for any cause or charity of choice
Employment Assistance Program for staff and their families
CDC Social Events (BBQs, family picnics, community events)

About the Company

Established in 2007, CDC Data Centres is Australia’s leading operator of sovereign, secure, world-class data centre facilities.
Headquartered in Canberra with multiple facilities in the ACT, NSW, VIC and New Zealand, CDC’s diversified operations provide secure data centre configurations that support co-location, containerised and hyperscale compute environments with all campuses interconnected with high-speed carrier grade networks.
Passionate about creating an inclusive workplace that promotes and values diversity.
Believes that everyone’s unique experiences enable the delivery of meaningful benefits for people, clients, and communities.
Mission to attract, retain, and grow the world’s best data centre team.
People are committed, tenacious, and meticulous in supporting customers.
Configure the landscape to meet security, reliability, connectivity, and sustainability needs for today and tomorrow.

Equal Opportunity

Committed to fostering a diverse and inclusive workplace where all individuals are valued and respected.
Believes that diversity of backgrounds, perspectives, and experiences leads to innovation and success.
Actively promote equality and strive to create a welcoming environment for all employees.
Dedicated to building a team that reflects the diversity of our community.
Encourage everyone to bring their authentic selves to work.