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About the Role

Reporting to the Controller, the Accounts Receivable Clerk will support the functions of the Finance department by processing payments, reconciling accounts, assisting with bank reconciliations, participating in month-end close activities, and assisting with audits and special projects. This role involves working closely with all departments of the organization.

Responsibilities

• Support Dixon Hall in optimizing financial transactions and systems by performing reconciliation of payments and customer accounts.
• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
• Coordinate and verify invoices for appropriateness/accuracy prior to distribution.
• Communicate discrepancies to management, identify slow-paying customers, and recommend collections candidates.
• Support colleagues regarding billings and payments.
• Generate monthly and ad-hoc invoices.
• Track revenue payments as per contracts.
• Prepare Monthly User Fee Schedule and related journal entry.
• Coordinate all aspects of bank deposits from preparation to depositing at the bank to applying in software.
• Coordinate and process all aspects of preauthorized and credit card payments for multiple departments.
• Prepare journal entries as needed.
• Troubleshoot software technical issues with management.
• Perform other duties as assigned.
• Gather and prepare supporting documents for year-end close.
• Participate in the preparation for interim and annual external audits.
• Assist auditors by providing requested documentation and explanations.

Requirements

• Must be qualified to work in Canada legally.
• Able to provide a Vulnerable Sector Screening check with a ‘Clear’ or satisfactory result.

Skills

• Excellent communication and interpersonal skills.
• Detail oriented, consistently accurate and ability to maintain a high level of confidentiality.
• Ability to work independently or as part of a team with minimal supervision.
• Ability to be flexible and to take initiative.
• Proficient with Microsoft Office Application and accounting software.
• Excellent computer skills including a working knowledge of evaluation and research software (MS Office applications).
• Strong written and verbal English Language communication skills with a robust ability to exchange knowledge.
• Superior organizational, analytical, problem-solving abilities.
• Able to manage multiple projects and deadlines, prioritize, take initiative.
• Self-directed and independent, as well as proven experience in working effectively as an inter-disciplinary team member and in collaboration with other community professionals.

Work Type

• Full-time
• Temporary

Experience Level

• 3+ years related experience in a similar role.

Education Level

• Post-Secondary degree/diploma in an accounting-finance program.

Salary/Compensations

• $52,000 - $53,500 Annually

About the Company

• Dixon Hall is dedicated to fostering an inclusive selection process and work environment, guided by their Race Relations and Employment Equity Policies.
• To achieve their goal of inclusivity and diversity, Dixon Hall actively seeks exceptional candidates from varied backgrounds and with lived experiences.
• Individuals who self-identify as being from marginalized communities, including Indigenous peoples, racialized persons, persons with disabilities, and those from the 2SLGBTQIA+ community or who have experienced homelessness, are strongly encouraged to apply.

Equal Opportunity

• Dixon Hall may use Artificial Intelligence-assisted tools during the recruitment process to support efficiency and consistency. Final hiring decisions are made by the Human Resources team.
• If selected for an interview, please inform the hiring manager or the People and Culture team at peopleandculture@dixonhall.org of any accommodations you may require during the interview process.