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About the Role
This role provides daily real estate administrative support in a fast-paced environment, including sales, marketing, and research support, along with general office administration for brokers and clients. Responsibilities include presentation support, listing and offer preparation, property marketing, client reporting, market research, and transaction administration.
Responsibilities
- Prepare, control, and maintain legal documents throughout the deal and due diligence process.
- Maintain and review property listings and manage expiry dates.
- Prepare required documentation for property listings.
- Maintain records of correspondence for property listings and update client reporting.
- Work closely with agents on various initiatives and special projects.
- Coordinate deal processing with agents and the Accounting Department.
- Schedule meetings, appointments, property tours, and travel plans.
- Proofread copy for accuracy, clarity, spelling, grammar, and layout.
- Provide administrative support for internal and external correspondence.
- Organize, create, prepare, and produce client-specific packages, presentations, and proposals.
- Assist with the preparation, coordination, and assembly of marketing materials for property listings.
- Update listings on the Avison Young website and other locations.
- Conduct market information research through various sources.
- Prepare property availability surveys and other applicable research and marketing collateral.
- Update CRM database with current market and client information.
Requirements
- Minimum of three years of experience in the real estate industry and/or a diploma/degree relevant to real estate.
- 1+ year of real estate experience.
- Advanced knowledge and efficient use of business suite computer programs including Word, Excel, PowerPoint, Outlook.
- Possess characteristic traits of independent thinking and self-starting initiative.
- Ability to work well in a team-oriented environment.
- Must be able to handle flexibility in task management.
- Must have a keen eye for detail.
- Ability to read, analyze, interpret, and create general business documentation.
- Ability to write reports and business correspondence.
- Ability to format presentations.
- Excellent and effective verbal and written communication skills.
- Excellent proofreading and editing skills.
- Ability to multi-task and utilize effective time management skills.
- Ability to recognize and respond to time-sensitive issues and tasks.
- Ability to work efficiently under pressure with multiple timelines and with limited direction/supervision.
- Ability to maintain discretion regarding personnel and industry-related matters.
- Positive attitude, always seeking to better the team and bring value.
Skills
- Adobe Creative Suite (InDesign, PhotoShop, Illustrator, and Acrobat) experience is preferred.
- Real estate administration
- Sales support
- Marketing support
- Research
- Transaction administration
- Presentation support
- Listing preparation
- Offer preparation
- Property marketing
- Client reporting
- Market research
- Office administration
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- CRM database management
- Communication skills
- Proofreading
- Editing
- Time management
- Multi-tasking
Location
- Toronto
Work Type
- On-Site
Experience Level
- Minimum of three years’ experience in the real estate industry
- 1+ year of real estate experience
Education Level
- Diploma/degree relevant to real estate
Salary/Compensations
- $55,000-$70,000
- Ability to achieve additional compensation through a bonus
Benefits
- Support for the whole person and their complete wellness – economic, mental and physical
About the Company
- Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services.
- The firm's corporate structure is designed to best serve clients by enhancing collaboration across the organization.
- Avison Young's purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.
- Avison Young has been recognized as one of Canada's Best Managed Companies for the 15th year in a row, with a Platinum Club designation.
Equal Opportunity
- Avison Young practices as an equal opportunity employer in all services locations around the world.
- The firm is committed to building and maintaining a workforce diverse in experience, skills, and knowledge with uniformity in service excellence, commitment, and integrity.
- The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.
- Avison Young welcomes and encourages applications from people with disabilities.
- Accommodations are available upon request for candidates during the recruitment process.
- Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices.