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About the Role

The Project Coordinator, Scientific Affairs supports the Scientific and Medical Affairs teams by coordinating operational, administrative, project management, and strategic initiatives to drive organizational efficiency and enable the team to focus on high-priority scientific and business objectives. This includes managing day-to-day business operations, financial coordination, legal and compliance support, and operational support for clinical trial activities.

Responsibilities

Assist with administrative tasks such as scheduling meetings, preparing agendas, and taking meeting minutes.
Coordinate internal and external communications to ensure all team members and stakeholders are aligned.
Maintain accurate and up-to-date project documentation, including project plans, schedules, budgets, contracts, and progress reports.
Ensure easy accessibility and proper organization of documents for the team and stakeholders.
Facilitate smooth communication between team members, stakeholders, and external partners.
Distribute important project information and updates to the appropriate parties in a timely manner.
Coordinate logistical aspects of projects and meetings, including booking venues, arranging travel accommodations, and procuring necessary supplies.
Ensure that all logistical arrangements align with project needs and deadlines.
Assist in collecting, entering, and analyzing data for project monitoring and evaluation, including OKRs and other relevant performance metrics.
Support in ensuring data integrity and accuracy for project assessments.
Collaborate with team members to ensure tasks are completed efficiently, and that deadlines are met.
Provide support to various departments within the team to ensure project objectives are successfully achieved.
Take on additional tasks and projects as assigned by leadership to support the overall success of the team and company.

Requirements

Bachelor’s degree in Business Administration, Project Management, or a related field (or equivalent work experience).
Minimum of 2 years of administrative and/or project coordination experience.
Preferred experience in a medtech/healthcare startup or the healthcare field.
Preferred experience in clinical trial contract management.
Proficiency in software tools such as Microsoft Office Suite, Google Workspace (Docs, Mail, Calendar), and SAP Concur.
Experience with project management software (e.g., Confluence) is a plus.
Strong typing and data entry skills.
Proven experience managing calendars, scheduling appointments, and arranging meetings.
Exceptional written and verbal communication skills, with the ability to draft clear and precise emails, reports, and other documentation.
Ability to prioritize and manage multiple tasks with competing deadlines.
Experience in coordinating travel arrangements, including flights, accommodations, and itineraries.
Strong organizational skills with the ability to maintain digital filing systems for efficient document retrieval.
Detail-oriented, ensuring accuracy in tasks and communications.
Ability to manage confidential information with discretion and professionalism.
Willingness to take on new tasks and responsibilities as project needs evolve.

Skills

Microsoft Office Suite
Google Workspace (Docs, Mail, Calendar)
SAP Concur
Project management software (e.g., Confluence)
Typing
Data entry
Calendar management
Appointment scheduling
Meeting arrangement
Written communication
Verbal communication
Task prioritization
Multitasking
Travel coordination
Organizational skills
Digital filing systems
Detail-orientation
Confidential information management

Location

Remote
Denver, Colorado
New York, New York
Dallas, Texas
Lisbon, Portugal

Work Type

Full-time
Hybrid
Remote

Experience Level

Minimum of 2 years of administrative and/or project coordination experience

Education Level

Bachelor’s degree in Business Administration, Project Management, or a related field (or equivalent work experience)

Salary/Compensations

Base Salary: $85,000-$105,000
TTC: $93,500 - $115,500

Benefits

Stock options
Paid benefits
Employee perks

About the Company

Cleerly is revolutionizing how heart disease is diagnosed, treated, and tracked.
Founded in 2017, Cleerly is a growing team of world-class engineering, operations, medical affairs, marketing, and sales leaders.
Raised $223M in Series C funding in 2022 and an additional $106M in a Series C extension in December 2024.
Most teams work remotely with access to offices in Denver, Colorado, New York, New York, Dallas, Texas, and Lisbon, Portugal.
Cleerly has created a new standard of care for heart disease through value-based, AI-driven precision diagnostic solutions.
Technology goes beyond traditional measures by enabling comprehensive quantification and characterization of atherosclerosis.
Solutions are supported by over a decade of clinical trials to identify risk factors beyond symptoms.
People use Google Workspace (GMail, Drive, Docs, Sheets, Slides), Slack, Confluence/Jira, and Zoom Video.
Travel is required for some team meetings and cross-functional projects, typically once per month or quarter.
Cleerly is committed to providing safe and effective medical software that meets customer needs and regulatory requirements.
Adherence to all applicable regulatory and statutory requirements establishes a clear framework for setting measurable quality objectives.
Commitment to continually improving products and processes proactively manages risks, ensuring ongoing compliance.
Working at Cleerly takes HEART: Humility, Excellence, Accountability, Remarkable, Teamwork.

Equal Opportunity

Cleerly is committed to providing safe and effective medical software that meets customer needs and our intended use.
The adherence to all applicable regulatory and statutory requirements establishes a clear framework for setting measurable quality objectives.
Our commitment to continually improving our products and processes proactively manages risks, ensuring ongoing compliance throughout the entire software lifecycle.
Understanding this role's relevance and importance is critical to achieving Cleerly's quality objectives.
OUR COMPANY IS AN EQUAL OPPORTUNITY EMPLOYER. We do not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.