Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Assistant Company Secretary supports the Deputy Company Secretary in the daily operations of Nuix's Company Secretariat Function, ensuring compliance with corporate, legal, and regulatory obligations. This role assists in the efficient operation of the Board and its Committees, provides corporate governance support to senior management, and upholds Nuix's commitment to strong corporate governance through collaboration with directors, executives, and stakeholders.

Responsibilities

Support compliance obligations under the Corporations Act 2001, ASX Listing Rules, ASIC requirements, and other global regulatory frameworks.
Maintain statutory registers, minute books, and corporate governance records.
Assist with the preparation and lodgment of ASX announcements, board resolutions, and ASIC filings.
Contribute to the drafting and compilation of the Annual Report, AGM documentation, and Corporate Governance Statement.
Support the development, implementation, and maintenance of Nuix's governance policies, charters, and procedures.
Support continuous disclosure practices and monitor price-sensitive information.
Assist with subsidiary governance and compliance across Nuix's global operations.
Support the Deputy Company Secretary in advising the Board and senior management on governance best practice and regulatory developments.
Coordinate Board and Committee meeting logistics, including scheduling, preparation, and distribution of agendas, papers, and minutes.
Liaise with directors to manage governance processes, disclosures, and onboarding requirements.
Maintain an annual Board and Committee calendar and ensure timely follow-up on actions and decisions.
Coordinate director education and assist with independence assessments and governance reporting.
Support board evaluation processes.
Assist in preparing briefing materials and presentations for Board and Committee meetings.
Coordinate the induction of new directors and ongoing professional development.
Review legal documents such as NDAs, contracts, and compliance-related materials.
Monitor regulatory developments and advise internal stakeholders on governance and disclosure implications.
Support insider trading compliance, including maintaining trading windows and registers.
Conduct legal research and due diligence activities for corporate transactions.

Requirements

Minimum 5–10 years' company secretarial experience.
Exposure to an ASX-listed company (or equivalent listed environment) preferred.
Administration exposure — assisting with board and committee meetings end-to-end.
Working knowledge of the Corporations Act 2001, ASX Listing Rules, and ASIC Regulatory Guides.
Exposure to continuous disclosure, AGMs, and corporate transactions.
Proficiency with board portal software (e.g., Diligent, BoardEffect).
Team player who works collaboratively.
Self-starter who proactively identifies what needs to be done and takes ownership.
Reliable and consistently delivers high-quality work on time.
Professional and presents and conducts themselves with maturity, discretion, and sound judgement.
Exceptional attention to detail and organisational skills.
Strong written and verbal communication skills.
High integrity, discretion, and professional judgement.
Ability to manage competing priorities under regulatory timeframes.
Proactive, solutions-oriented approach.
Collaborative with ability to engage with seniors.

Skills

Company Secretarial
Corporate Governance
Compliance
Board and Committee Support
Legal Document Review
Regulatory Monitoring
Insider Trading Compliance
Legal Research
Due Diligence
Board Portal Software Proficiency

Location

Sydney

Work Type

Hybrid

Experience Level

5-10 years

Education Level

GIA(Cert), or working towards GIA(Cert)/, FGIA, or FCG qualification highly regarded

About the Company

Nuix is on an incredible journey of transformation, aligning our strengths with our ambitions to pursue greater opportunities.
Nuix Vision: Finding Truth in a Digital World.
Nuix Mission Statement: Nuix creates innovative software that empowers organizations to simply and quickly find the truth from any data in a digital world. We are a passionate and talented team, delighting our customers with software that transforms data into actionable intelligence.
Nuix Values: TAKE OWNERSHIP, RESILIENT, UNAFRAID, TEAM NUIX, HERO OUR CUSTOMERS.
We believe in these principles and seek to weave them into the fabric of our daily work at Nuix. In doing so, we co-create a dynamic and purposeful company culture that we can be proud of and want to belong to.

Equal Opportunity

Nuix is an equal opportunities employer.
We welcome all applications and are a flexible employer.
We strive to make any required adjustments where possible to make the process fair and equitable for everyone.
If you need any accommodations throughout the interview process, please note this in your job application.
Nuix is an Equal Opportunity Employer