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About the Role

We're hiring an Executive Assistant to support the founders and leadership team of a fast-growing stealth robotics company entering an exciting new phase of growth. As the company's first Executive Assistant, you'll establish the systems and operational rhythm that enable leadership to move at a fast pace without sacrificing organization or focus. The role requires strong judgment and high attention to detail. You’ll need to anticipate needs, prevent problems, and remove barriers before they impact the team. By building organized systems, you'll help ensure leaders remain aligned on the company's highest priorities without letting anything fall through the cracks.

Responsibilities

Manage complex calendars for founding team, coordinating meetings with internal stakeholders, external partners, and cross functional teams through multiple timezones.
Anticipate friction points and put simple processes in place to ensure priorities and details don’t slip.
Manage the cofounders inbox and communications, triaging messages and drafting/responding as needed.
Coordinate travel logistics, including flights, lodging, ground transportation, and detailed itineraries.
Organize and support events such as team dinners, offsites, and special occasions.
Support office operations by collaborating with the Operations Manager on facilities logistics, vendor management, and inventory tracking.

Requirements

Experience supporting senior executives, founders, or leadership teams in a fast-paced, high-growth environment.
A proactive mindset with the ability to anticipate needs, solve problems independently, and create structure in evolving situations.
Exceptional organizational skills with a track record of managing competing priorities, coordinating complex schedules, and keeping projects on track.
Strong judgment and discretion, with the ability to manage sensitive information and confidential matters with professionalism and care.
A high level of ownership and accountability, with a willingness to step in wherever needed to help the team succeed.
A genuine enthusiasm for being part of an in-person team and contributing to the energy of a company during a transformative period of growth.
Comfortable with modern workplace tools such as Google Workspace, Slack, Zoom, Notion, and spreadsheet applications; experience with expense management, presentation tools, or recruiting platforms is a plus.
Additional experience supporting workplace operations, vendor relationships, event planning, or office management is welcome but not required.

Skills

Google Workspace
Slack
Zoom
Notion
Spreadsheet applications
Expense management
Presentation tools
Recruiting platforms
Workplace operations
Vendor relationships
Event planning
Office management

Location

San Francisco

Work Type

Onsite

Experience Level

Executive Assistant

Salary/Compensations

$90,000 - $145,000 USD

About the Company

This fast growing stealth robotics company is building advanced technologies that help organizations tackle some of the most complex challenges in the physical world.
Recently backed by a $100M Series A led by top tier investors, the company combines cutting edge hardware with operational intelligence to develop solutions that improve how critical work gets done at scale.
Focused on deployment and measurable outcomes, the team is committed to bringing technology into live operating environments rather than keeping it confined to research and development.
Their products are already generating valuable data and insights that accelerate innovation and strengthen their long term advantage.
As the company enters an exciting new phase of growth, it is investing heavily in both talent and technology.
For individuals who are energized by ambitious challenges, meaningful ownership, and the opportunity to make a lasting impact, this is a rare chance to join at a transformative moment in the company's journey.