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About the Role

The Coordinator, Market Event Production supports the planning, coordination, and execution of internal and third-party events for TIFF: The Market and TIFF. This role contributes to the seamless delivery of high-quality events that align with strategic priorities and meet stakeholder expectations.

Responsibilities

• Coordinate all aspects of production for assigned events, including run of show, audiovisual/technical requirements, front of house, food & beverage, facility/security services.
• Develop event experiences aligned with TIFF: The Market and TIFF’s strategic and programming objectives.
• Ensure a consistent and elevated experience for TIFF Lightbox clients, including internal teams, external partners, and guests.
• Lead the production, setup, and closeout of in-person and digital events.
• Manage communication for internal and external event information for TIFF Lightbox 3rd party events and TIFF: The Market and TIFF internal events.
• Liaise with relevant departments regarding Event Production processes.
• Maintain and foster client and partner relationships throughout event planning and execution.
• Oversee visitor, patron, and attendee experience during event planning and execution.
• Coordinate building facilities support for events, including security and cleaning.
• Oversee preparation of materials and inventory for efficient event execution.
• Coordinate site visits and tours of facilities with third-party clients.
• Perform administrative tasks, including purchase order requests, event reports, and processing estimates and invoices.
• Perform other related duties as required.

Requirements

• Minimum 2 years of experience in event planning and production of cultural or corporate events.
• University degree, college diploma, or equivalent work experience.
• Experience with festivals is an asset.
• Well-developed verbal and written communication skills.
• Strong project and people management skills.
• Dynamic and outgoing personality with sound judgment, tact, and discretion.
• Excellent administrative and organizational skills; ability to prioritize and manage concurrent duties.
• Professional manner and "can-do" attitude; ability to take direction and show initiative.
• Ability to work independently and in a team environment.
• Excellent attention to detail, budgets, timelines, and objectives.
• Knowledge of Microsoft Office, Google Products, and database software is an asset.
• Creativity to develop innovative solutions; knowledge of special events trends within the cultural sector.
• Understanding and commitment to superior client servicing.
• Well-developed interpersonal and public relations skills to interface with senior corporate personnel, TIFF staff, volunteers, and stakeholders.
• Ability to work and respond well in fast-paced and high-pressure environments.
• Adaptable to flexible work schedule including some evenings and weekends.
• Legally able to work in Canada.
• Visa must allow completion of the full contract if on time-limited Visa status.

Skills

• Event planning
• Event production
• Project management
• People management
• Communication
• Organization
• Attention to detail
• Client servicing
• Interpersonal skills
• Public relations
• Microsoft Office
• Google Products
• Database software

Location

• 350 King Street West, Toronto, ON M5V 3X5

Work Type

• Contract
• Full-Time
• Hourly
• In-office on a regular basis
• Hybrid

Experience Level

• Minimum 2 years experience

Education Level

• University degree
• College diploma
• Equivalent work experience

Salary/Compensations

• $24/hour

About the Company

• TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox.
• TIFF's mission is to transform the way people see the world, through film.
• TIFF: The Market will expand TIFF’s presence as a global hub for screen-based storytelling and reinforce its role as a global entertainment industry leader.
• It will connect creators, buyers, and audiences, while elevating Canadian and international talent and fostering collaboration across film, series, and innovative content.
• TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

Equal Opportunity

• TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential.
• We welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.
• If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at careers@tiff.net. We strive to provide reasonable accommodations whenever requested.