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About the Role
DRW is seeking a proactive, detail-oriented Assistant Workplace Manager to drive seamless daily operations and deliver an exceptional employee experience. This role partners closely with internal teams, vendors, and building management to ensure a safe, efficient, and engaging workplace.
Responsibilities
- Oversee front desk operations, including management of reception services
- Support employee experience initiatives such as wellness programs, workshops, and in-office amenities
- Support the Catering & Events Specialist with event execution as needed (set up/tear down of large-scale events)
- Act as a primary point of contact for employee workplace requests and inquiries
- Maintain high standards for office presentation, amenities, and overall environment
- Assist with onboarding and offboarding processes
- Provide ad hoc support to the Catering Team for office food program
- Coordinate with building management, security, cleaning, and maintenance vendors
- Manage and track maintenance requests, including HVAC, lighting, and plumbing
- Support workplace related construction and renovation projects in partnership with project managers
- Monitor workplace related budgets and expenses
- Support office space planning, seating arrangements, and internal moves
- Maintain accurate space management systems and workplace data
- Review capacity and utilization data to optimize workspace efficiency
- Support emergency preparedness programs, including fire drills and evacuation procedures
- Assist with badge access control management and reporting
- Ensure workplace policies and procedures are up to date and followed
- Provide administrative and operational support to the Workplace team
- Assist in developing and improving workplace processes and standard operating procedures
- Support internal communications related to office operations and building updates
- Contribute to workplace reporting, surveys, and continuous improvement initiatives
Requirements
- 5+ years of experience in workplace operations, facilities, or office management
- Strong organizational and multitasking skills with attention to detail
- Demonstrates strong initiative and proactively identifies opportunities to improve workplace operations and employee experience
- Ability to manage multiple priorities in a fast-paced environment
- Experience working with vendors and cross-functional teams
- Strong written and verbal communication skills.
Skills
- Proficiency in workplace tools and systems is an asset (ServiceNow, SharePoint, Slack, Excel, Building Management Ticketing Systems, Access Management Systems, etc.)
Location
- On-site
Work Type
- On-site
Experience Level
- 5+ years
Education Level
- Bachelor’s degree or equivalent higher education qualification
About the Company
- DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world.
- We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.
- Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets.
- We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.
- We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it.
- DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.
Equal Opportunity
- For more information about DRW's processing activities and our use of job applicants' data, please view our Privacy Notice at https://drw.com/privacy-notice.
- California residents, please review the California Privacy Notice for information about certain legal rights at https://drw.com/california-privacy-notice.