Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

A fast-growing, high-end company seeks a proactive Executive Assistant to directly support the CEO. This role is crucial for managing communication, tracking projects, overseeing a remote team, and ensuring operational efficiency in a dynamic, client-facing environment during a period of significant growth.

Responsibilities

• Own and manage the CEO's calendar, schedule, and priorities
• Handle inbox management with a zero-inbox approach
• Draft and manage correspondence, client updates, and follow-ups
• Prepare briefing notes and agendas for meetings
• Oversee a remote team
• Collect, compare, and summarize team performance reports
• Act as the gatekeeper and liaison between the CEO and the team
• Ensure deadlines, milestones, and deliverables stay on track
• Create and implement SOPs, workflows, and organizational systems
• Identify inefficiencies and proactively recommend improvements
• Bring structure and accountability to a growing organization
• Manage travel arrangements and logistics
• Handle expenses reporting, contract preparation, and financial admin tasks
• Support budget planning and financial coordination
• Coordinate event logistics as needed

Requirements

• 3–5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executive
• Proven ability to build systems, SOPs, and organizational processes from scratch
• Strong written and verbal communication skills — professional, clear, and confident
• Exceptional organizational skills and attention to detail
• Self-starter who takes initiative and works independently
• Comfortable managing and coordinating remote teams
• Proficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail)
• Available to work Monday–Saturday during US Eastern Time hours
• Comfortable with 1099 independent contractor arrangement
• Background in automotive, luxury, or high-end service industries (Nice to Have)
• Spanish and/or Arabic language skills (Nice to Have)
• Experience with CRM platforms and project management tools (Nice to Have)
• Event coordination experience (Nice to Have)
• Experience working with high-profile or celebrity clientele (Nice to Have)

Skills

• Calendar Management
• Communication Management
• Inbox Management
• Correspondence Drafting
• Meeting Preparation
• Team Oversight
• Performance Reporting
• Process Improvement
• System Building
• Travel Arrangements
• Expense Reporting
• Contract Preparation
• Financial Administration
• Budget Planning
• Event Coordination
• Google Suite
• CRM platforms
• Project Management tools

Location

• Remote (US-based preferred)
• Eastern Time zone required

Work Type

• 1099 Independent Contractor
• Full-time

Experience Level

• 3-5+ years

Salary/Compensations

• $70,000 – $85,000/year

Benefits

• Opportunity to grow with a rapidly expanding company
• Direct access to and mentorship from the CEO
• Be part of a high-energy, premium brand with an exciting growth trajectory

About the Company

• A fast-growing, high-end company operating in a dynamic, client-facing environment with expansion plans underway.
• A high-energy, premium brand with an exciting growth trajectory.