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About the Role
This is a newly created role, reporting to the Chief Medical Officer (CMO), where you will provide high-level executive and administrative support to ensure the smooth day-to-day operation of the Office of the CMO. This is an on-site role, ideal for an experienced professional who thrives in a fast-paced environment, enjoys building strong relationships, and is confident using digital tools and technology to improve workflow efficiency. This is a rewarding opportunity to work alongside respected medical leaders and contribute to the delivery of quality healthcare services in a supportive and collaborative environment. You’ll join a professional and values-driven team that embraces innovation and continuous improvement.
Responsibilities
- Support a digitally enabled executive office using Microsoft Teams, SharePoint and emerging AI tools.
- Identify and implement process improvements to enhance administrative efficiency.
- Coordinate meetings, agendas, papers, minutes and follow-up actions for key medical governance committees.
- Support doctor engagement communications including newsletters, memos and updates.
- Assist with medico-legal and complaints processes, including preparing correspondence and legal liaison.
- Track actions, timelines and deliverables across multiple priorities.
Requirements
- Previous experience in a similar administrative role, ideally within healthcare or a complex environment.
- Strong written communication and stakeholder engagement skills including confidence communicating with senior clinicians and executives.
- Excellent organisational skills and attention to detail.
- Confidence using Microsoft Office, Teams, SharePoint and other digital platforms.
- Interest in AI and technology-driven process improvement.
- Flexibility to attend occasional evening committee meetings.
Skills
- Microsoft Teams
- SharePoint
- AI tools
- Microsoft Office
- Digital platforms
- Executive support
- Administrative support
- Stakeholder engagement
- Written communication
- Organisational skills
- Attention to detail
Location
- On-site
Work Type
- On-site
Experience Level
- Experienced professional
- Senior Administrator
Benefits
- Salary packaging (of up to $9,010 per FBT year)
- Up to 14 weeks paid parental leave
- An additional leave day between Christmas and New Year each year
- Discounted gym membership for you and your family, using Fitness Passport
- Access to numerous on-campus amenities including cafés, gift shop, florist, pharmacy and hairdresser
About the Company
- NSW’s largest private hospital.
- Not-for-profit and for purpose.
- Founded in 1903, proudly faith-based with a proven history of being industry pioneers in ground-breaking research and delivering superior patient care.
- Continually reinvests in cutting-edge technology and facilities.
- Owned and operates San Day Surgery, Hornsby, and the Sydney Adventist Hospital (the San).
- Has a dedicated team of 2400+ staff members.