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About the Role
The Standards Program Manager will plan, coordinate, and sustain the Youth AI Safety Institute's multi-stakeholder input processes, including convenings, working groups, and expert sessions to develop and evolve AI safety standards. This role requires managing complex logistics, strategic participant engagement, and maintaining active relationships with working group members.
Responsibilities
- Plan and execute a high volume of convenings across multiple formats.
- Manage all logistical elements of each convening: invitations, scheduling, venue or virtual platform coordination, travel arrangements, reimbursements, materials preparation, and participant communications.
- Develop and maintain systems and timelines to manage multiple concurrent convenings.
- Coordinate with Institute staff and organizational partners to ensure convenings are appropriately resourced and supported.
- Contribute informed recommendations on participant invitations based on expertise, perspective, stakeholder balance, and session goals.
- Maintain an evolving roster of potential participants and assist in strategic participant mix planning.
- Draft and send invitation communications clearly representing the Institute's purpose, independence, and expectations.
- Help design agendas that are appropriately scoped, sequenced, and calibrated to session goals.
- Prepare session materials, including briefing documents, discussion guides, background readings, and participant bios.
- Ensure facilitators and Institute staff are well-prepared for each session.
- Serve as a consistent point of contact for working group members and participants between convenings.
- Track commitments, action items, and follow-up items from each session and ensure they are routed and resolved.
- Circulate materials, summaries, and updates to participants in a timely and organized manner.
- Help the Institute maintain its credibility and relationships with a broad and diverse participant community.
- Maintain clear records of convening activity, participant engagement, and working group status.
- Track and report on program milestones, upcoming convenings, and open action items.
- Identify and flag logistical or relationship issues early.
Requirements
- Bachelor's degree in a relevant field (public policy, communications, nonprofit management, or related).
- 3–5 years of experience in program coordination, project management, or stakeholder engagement, preferably in a research, policy, or mission-driven organizational context.
- Demonstrated experience planning and executing professional convenings, roundtables, or multi-stakeholder meetings, including logistics, communications, and follow-through.
- Proven ability to manage ongoing professional relationships with diverse external stakeholders.
- Exceptional attention to detail and project management skills.
- Ability to manage multiple concurrent workstreams without dropping balls.
- Strong written and verbal communication skills.
- Ability to represent the Institute professionally in external correspondence.
- Experience supporting standards-setting, policy development, or advisory processes in a multi-stakeholder environment.
- Familiarity with AI safety, technology policy, or child and youth safety issues.
- Experience working with technical or expert communities (researchers, industry professionals, policymakers).
- Background in stakeholder or community engagement in a research or advocacy context.
- Experience working in mission-driven or nonprofit organizations.
- Manages complexity across multiple simultaneous workstreams with precision and calm.
- Understands the purpose behind the logistics and contributes meaningfully to participant strategy and session design.
- Builds and sustains professional relationships with a wide range of stakeholders.
- Keeps all relevant parties informed, follows up without being asked, and flags issues before they escalate.
- Works fluidly across internal teams and with senior staff.
- Comfortable operating in a fast-moving, high-volume environment where priorities and timelines shift.
- Applicant must pass a criminal background check.
Skills
- Program coordination
- Project management
- Stakeholder engagement
- Event planning
- Convening management
- Logistics management
- Communication (written and verbal)
- Relationship management
- Organizational skills
- Attention to detail
- Strategic thinking
- Participant strategy
- Agenda development
- Session preparation
- Stakeholder relationship management
- Program tracking
- Reporting
- AI safety
- Technology policy
- Child and youth safety
- Working with technical or expert communities
- Community engagement
- Nonprofit work
Location
- San Francisco, California
Work Type
- Full-time
- Exempt
Experience Level
- 3-5 years
Education Level
- Bachelor's degree
Salary/Compensations
- $90,000.00 - $110,000.00
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Matching 401(k)
- Work/life balance
About the Company
- Common Sense Media is the leading nonprofit organization dedicated to improving the lives of kids and families by providing research-backed information, education, and an independent voice to help them thrive in the age of apps, algorithms, and AI.
- The Youth AI Safety Institute establishes safety standards, builds open-source evaluations, independently tests AI products, and publishes results for transparency and accountability.
- It is an independent research and testing ground dedicated to ensuring the AI that children use is safe and developmentally appropriate.
Equal Opportunity
- Common Sense Media provides equal employment opportunities to all qualified individuals and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification or characteristic protected by federal, state, or local laws.
- Common Sense Media will also consider for employment qualified applicants with arrest and conviction records.
- Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.