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About the Role

In this role, you will support the board and office manager in preparing and following up on committee work (Board of Trustees, expert committees, advisory board) and actively shape the further development of the UPD Foundation.

Responsibilities

• Organization and coordination of committee meetings, including appointment scheduling, room booking, and technical preparation
• Support and representation of the executive assistant in operational daily business
• Creation and further development of checklists for meeting planning as well as independent execution of organizational tasks
• Compilation and dispatch of meeting documents as well as structuring of resolution documents and minutes
• Communication with committee members – e.g., for invitations, queries, or travel information
• Support with travel to and from committee members and on-site support during meetings
• Processing of travel expense reports for committee members
• Support tasks in external communication, including obtaining quotes
• Small orders and organizational tasks related to materials and event logistics

Requirements

• Completed commercial apprenticeship or comparable qualification
• Experience in organizing committee meetings, events, or comparable administrative processes
• Organizational skills and independent work style: With your structured and forward-thinking approach, you maintain an overview even with parallel tasks and appointments. You work reliably, independently, and with a high degree of service orientation.
• Communication skills: Clear and respectful communication, both written and oral, with internal and external partners is a matter of course for you.
• Proficiency with standard MS Office programs (MS 365, Word, Excel, Outlook, PowerPoint)
• Very good German language skills, both written and spoken, are required.
• Flexibility and commitment: You enjoy the challenge of a modern environment and contribute with initiative and pleasure in collaboration to a meaningful work environment.

Skills

• MS Office
• MS 365
• Word
• Excel
• Outlook
• PowerPoint
• Organizational skills
• Independent work style
• Communication skills
• German language skills

Work Type

• Part-time
• Flexible working hours
• Home office

Education Level

• Commercial apprenticeship

Salary/Compensations

• Remuneration in accordance with TVöD, including regular salary increases and special benefits

Benefits

• Flexible working hours
• Home office option
• Remuneration in accordance with TVöD
• Regular salary increases
• Special benefits
• Structured onboarding with a mentoring model
• Individual further training opportunities
• Additional training budget
• Accessible workplace design

About the Company

• The Stiftung Unabhängige Patientenberatung Deutschland (Stiftung UPD) is a non-profit institution that offers free comprehensive information and individual advice on health and health law issues to those seeking advice. Our goal is to provide orientation in the healthcare system for all people in Germany and to enable them to make informed, self-determined decisions.
• We are currently in an exciting development phase, during which we are not only expanding our advisory services but also integrating innovative consulting methods.

Equal Opportunity

• We value diversity and therefore expressly welcome all applications – regardless of gender, cultural and social background, religion, worldview, disability, age, or sexual identity.