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About the Role

Provide administrative assistance and tenant customer service for a portfolio of investment and corporate properties. Compile and prepare property operational, administrative, and financial reports. Assist with budget preparation and control activities.

Responsibilities

• Ensure financial controls and business processes are in place for expenditures.
• Coordinate property-related document administration using company software.
• Create transcriptions from Dictaphone.
• Ensure timeliness and accuracy of documents.
• Coordinate tenant service requests pertaining to property operations and administration.
• Maintain a professional image to internal and external callers.
• Delegate calls to property service technicians and follow up as required.
• Compile, prepare, and update reports such as Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices, and Service Records.
• Develop and maintain property filing and tracking systems.
• Assist in annual budget preparation and development.
• Administer and print property accounting reports for Property Manager review.
• Administer vendor, RE Tax, and other property invoices.
• Organize and schedule meetings, including preparation of materials and attendee interaction.
• Assist with monthly billing, periodic tenant billing adjustments, and collections.
• Oversee copying, faxing, and mail distribution.
• Monitor and order general office supplies.
• Ensure assigned office equipment is maintained and secure.
• Contact and coordinate with vendors for equipment service or repair.
• Perform other duties as assigned.

Requirements

• Bachelor’s Degree or High School Diploma/GED with a minimum of 3-4 years previous related experience, preferably in Real Estate.
• Minimum of 8 years’ experience in property operations.
• Knowledge in all aspects of business including leasing and construction management.
• Must have been responsible for a portfolio of three or more projects with direct reports.
• Valid real estate license in States that require it.
• Proficient in MS Word, MS Excel, E-Mail.
• Working knowledge of Internet and Internet Searching Techniques.
• Ability to work independently with minimal supervision.
• Flexibility to handle changing priorities and projects.
• Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner.
• Strong proofreading and editing skills.
• Strong business vocabulary, grammar, and effective communication skills.
• Discretion regarding personnel and industry-related matters.
• Excellent interpersonal skills.
• Attention to detail.

Skills

• MS Word
• MS Excel
• E-Mail
• Internet Searching Techniques
• Proofreading
• Editing
• Business Vocabulary
• Grammar
• Communication Skills
• Interpersonal Skills
• Attention to Detail

Experience Level

• 3-4 years previous related experience
• Minimum of 8 years’ experience in property operations

Education Level

• Bachelor’s Degree
• High School Diploma/General Education Degree (GED)

Benefits

• Industry leading Parental Leave Policy (up to 16 weeks)
• Generous healthcare
• Bright Horizons back-up care program
• Generous paid time off
• Education reimbursement
• Referral Program
• Opportunities to network and connect.

About the Company

• Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle.
• Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies.
• Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum.
• For the year ended December 31, 2023, Newmark generated revenues of approximately $2.5 billion.
• As of March 31, 2024, Newmark’s company-owned offices, together with its business partners, operated from approximately 170 offices with 7,600 professionals around the world.

Equal Opportunity

• Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.