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About the Role

The Project Coordinator reports directly to the Principal, Project Management & Construction and will be responsible for administrative functions for all asset classes.

Responsibilities

• Provide support to the Project Management & Construction Team for all aspects of day-to-day activities for assigned projects across all asset classes nationally.
• Assist in preparation and distribution of reports and correspondence to clients/ tenants/ contractors.
• Liaise with contractors/consultants and accounting regarding invoicing and other matters.
• Process invoices including matching to purchase orders and contracts, coding invoices to comply with budget schedules, ensuring appropriate backup and compiling and verifying cost control forms.
• Coordinate the preparation of contracts, receiving of tenders and tender analysis.
• Coordination of the annual capital programs, and organizing monthly capital review meetings.
• Coordinate the preparation of Project Close-Out Documentation and maintenance of project files.
• Assist in maintaining and updating the Capital Projects Filling System and Capital Tracker Data Base.
• Work closely with the Property Management Groups and Technical Services Management Team on Capital Projects.
• Overseeing and maintaining all documentation available in the Construction Portal.
• Provide ongoing support/training to the Property Managers for the project management and tendering system, Yardi CM.
• Provide ongoing support/training to the Property Management team on Capital Tracker Data Base, Cost Control policies.
• Process project payment when required.
• Provide monthly project reports including cost reporting.
• Make recommendations for the continuous improvement of policies and procedures.
• Embrace and pro-actively support BGO’s culture of environmental sustainability, and corporate and social responsibility.

Requirements

• Must be bilingual in English and French.
• 3 – 5 years’ experience in an operations and property management administrative roll.
• Additional experience in purchasing, procurement and contract management would be an asset.
• Proficiency in Yardi Construction Manager would be an asset.
• Ability to communicate effectively and professionally, both oral and written with contractors, tenants, members of the public and team members.
• Develop and maintain cooperative working relationships.
• Mature and self-motivated team member with good conflict resolution skills.
• Commitment to personal growth and integrity aligned with BGO objectives.
• Ability to work to deadlines with minimal supervision and strategic direction.
• Results and detail oriented, and accurate.
• Able to adapt to new ideas and constant change.
• Ability to work under pressure and achieve quality results.
• Ability to handle multiple tasks and competing priorities.
• Intermediate to advanced skills in MS Word, Excel and Outlook.
• A criminal verification check is required for employment.

Skills

• Yardi Construction Manager
• MS Word
• MS Excel
• MS Outlook

Location

• Toronto, ON
• Montreal, QC

Work Type

• Full-time

Experience Level

• 3-5 years

Education Level

• High school diploma supplemented with post-secondary administrative, purchasing and procurement, Project Management Institute (PMI), and Building Owners and Managers Institute (BOMI) courses.

Salary/Compensations

• $65,000 - $75,000 per year

Benefits

• Eligible BGO employees participate in various incentive compensation plans, based on individual and business performance.
• A broad range of competitive benefits.

About the Company

• BGO Properties is the Canadian real estate property management and leasing division of BentallGreenOak (Canada) Limited Partnership.
• BGO is a global real estate investment management advisor, real estate lender, and globally recognized provider of real estate services.
• BGO is part of SLC Management, the institutional alternatives and traditional asset management business of Sun Life.

Equal Opportunity

• BGO recognizes that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders/investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.
• BGO is committed to equitable hiring practices and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process. If you require accommodation, please email us at accessibility@bgo.com and include: Job posting #, your name and your preferred method of contact.