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About the Role

First Round is a venture capital firm that works with founders exclusively at the earliest stages of company building. The Executive Assistant will manage complex calendars, prepare meeting materials, book travel, plan events, and support daily operations to ensure smooth executive functioning.

Responsibilities

• Managing and prioritizing complex calendars, scheduling meetings, resolving conflicts and ensuring the executive’s time aligns with strategic priorities.
• Preparing partner’s meeting materials, daily agenda briefing and any other administrative tasks that support daily operations.
• Booking travel, including flights, accommodations, transportation, itineraries and all related logistics.
• Planning and executing in-person meetings and events, including dinners, offsites and other executive driven gatherings.
• Working closely with the Chief of Staff to support the executive’s priorities and ensuring smooth day to day operations.
• Preparing and submitting expense reports accurately and on-time.
• Curating, purchasing, and sending thoughtful gifts for partner contacts.

Requirements

• Sweat the details; triple-check names, times, logistics; a typo or grammar error irks you.
• Work when the work needs to get done; understand what it means to build a true partnership with your executive—it demands flexibility, responsiveness, and a willingness to put in time when needed, including nights and weekends.
• Be an execution machine; tasks get done thoughtfully and proactively with minimal oversight; creating order out of chaos is a superpower.
• Be service-oriented; take pride in creating seamless experiences for your team or external stakeholders.
• Be hyper organized; color code calendars and make spreadsheets for trip agendas.
• Navigate ambiguity; be resourceful when priorities shift and can pivot without missing a beat; anticipate what matters before it becomes urgent.
• Work well around high performers; keep professionalism and diplomacy top of mind, especially in high-stakes founder contexts.
• Be discreet and dependable; handle sensitive information with poise and confidentiality; creating trust within your partnership is incredibly important.
• Be highly responsive and move fast; be comfortable with urgency, and your team knows they can rely on you to keep things moving at pace; respond to texts, slacks and emails within seconds or minutes, not hours.
• No task is too small; picking up lunch for a busy executive or manually filling out a spreadsheet does not bother you.

Skills

• Calendar management
• Meeting scheduling
• Conflict resolution
• Meeting material preparation
• Travel booking
• Event planning
• Expense reporting
• Gift curation and purchasing
• Attention to detail
• Flexibility
• Responsiveness
• Proactiveness
• Organization
• Resourcefulness
• Professionalism
• Diplomacy
• Confidentiality
• Communication

Location

• San Francisco

Work Type

• Hybrid

About the Company

• First Round is a venture capital firm that works with founders exclusively at the earliest stages of company building, often when all they have is an “imagine if.”
• We fill in where we can until the team is filled out, tackling crucial early hiring and equipping those who are great at building product with the skills to sell it, too.
• By getting the foundational firsts right, we increase the odds of finding extreme product-market fit.
• Our founders’ “imagine ifs” have turned into companies like Notion, Roblox, Uber, and Square.
• At First Round, we value resourcefulness, team-play, excellence and hustle.
• Try harder for founders. They’re our customers — LPs are our shareholders. We go to the ends of the earth for our founders.
• We believe when we put founders first, everything will follow — epic returns included.
• We fill in the gaps on a founder's team before they even have one and get to work on the unglamorous tasks that actually move companies forward.
• Take the wheel. Everything is now your responsibility. Cartographers, not navigators, are the ones who tend to do well here.
• There are no career ladders to climb or boxes to check at First Round. If you find ways to do more for the business and our customers, your role will naturally expand alongside it.
• First Round is a haven for people who see themselves as architects of their reality, not casualties of circumstance.
• Treat the little things like big things. We’re all about the carefully crafted, the nitty-gritty, and the bespoke.
• Give your unvarnished opinions and unwavering support. We strive to be kind, not nice.
• Invent and wander. We’re fans of starting small, shipping fast, and obsessively improving.