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About the Role

As an Event Coordinator, you will play a key role in delivering seamless event experiences by coordinating essential planning and execution tasks. You will manage registration and delegate communications, coordinate speakers and sponsors, and support event planning tasks and onsite event execution. Your ability to stay organized, communicate effectively, and manage multiple priorities will ensure that all event elements run smoothly from start to finish.

Responsibilities

Lead the setup of registration platforms and track ticket sales.
Respond promptly and thoughtfully to attendee inquiries via phone or email.
Draft and update communications to guests.
Assist with concept development, timeline creation, budgeting, vendor sourcing, speaker coordination, sponsor coordination and data analysis.
Ensure all aspects of event planning are aligned and executed effectively.
Provide hands-on support during event execution, ensuring smooth setup and a seamless program.
Launch post-event surveys, collect and analyze feedback, and update reports, scorecards, and trackers.
Support the event wrap-up process.

Requirements

0-2+ years of relevant, full-scope event planning experience which includes planning, executing, and delivering complex, large scale, high attendee conferences and events.
Experience working at an agency, not-for-profit, or association management company is a plus.
Bilingual in English / French is a plus.

Skills

Event planning
Event execution
Registration management
Delegate communication
Speaker coordination
Sponsor coordination
Budgeting
Vendor sourcing
Data analysis
On-site support
Feedback collection
Report generation

Location

Hybrid

Work Type

Hybrid
Full-time

Experience Level

0-2+ years

Education Level

Bachelor’s degree or diploma in Event Management, Hospitality, Business, Communications, Not-for-Profit Management, or a related field.

Salary/Compensations

$52,500 - $63,000

Benefits

Health, drug, dental, and vision benefits.
Employer-paid life insurance.
Paid sick days, personal days, and wellness days.
Paid time off between Christmas and New Year’s.
Flexible working hours.
Opportunities for professional development through conferences, workshops, and certifications.
Opportunities to travel for client events and activations.

About the Company

Redstone is the largest Association Management Company in Canada.
Our vibrant team provides administrative, financial, marketing, and event services for not-for-profit associations all over the world.
We are a rapidly growing agency, big on career growth and development, investing in our team to help them thrive.
Our culture is built on trust, collaboration, and growth.
We empower our team to take ownership of their work, develop their skills, and contribute meaningfully to client success.
We value innovation and connection—fostering an inclusive, professional environment where every voice is heard, and every idea is welcomed.
Our “Core Four” values—People, Trust, Impact, and Extra Mile—guide how we work, grow, and deliver excellence for our clients.

Equal Opportunity

At Redstone, we are committed to creating an inclusive, equitable, and accessible workplace where everyone feels valued and supported.
We believe that diversity, equity, inclusion, and belonging strengthen both our culture and the work we deliver for clients.
We actively seek to build a team that reflects the diverse communities we serve.
If you require accommodations at any stage of the hiring process, please let us know—we are happy to assist.