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About the Role

The Specialist plays a key role in enabling efficient day-to-day operations through disciplined coordination, accurate execution, and timely reporting. The role supports cross-functional priorities by managing action items, maintaining operational information, and contributing to continuous improvement across the National Operations team.

Responsibilities

• Provide coordinated operational support across National Operations, ensuring priorities, action items, and deliverables are managed effectively.
• Support leadership initiatives by monitoring progress, maintaining key documentation, and driving follow-up on outstanding deliverables.
• Partner with Operations leadership and internal stakeholders to advance cross-functional priorities and ensure timely execution of executive-directed actions.
• Prepare clear, decision-ready updates, presentations, and supporting materials for leadership and stakeholder audiences.
• Manage operational data, trackers, and reporting tools with a strong focus on data integrity, accessibility, and version control.
• Develop and maintain reports, dashboards, and visual summaries that support operational oversight and executive decision-making.
• Analyze operational information to identify trends, support planning, and inform business decisions.
• Conduct research and analysis in support of strategic priorities, operational reviews, and continuous improvement efforts.
• Identify opportunities to strengthen reporting accuracy, automation, and overall data management practices.
• Translate complex operational data into clear, effective presentations for leadership and stakeholder audiences.
• Develop and maintain process maps, workflows, and operational documentation to support planning, execution, and process discipline.
• Support the identification and implementation of process improvements that enhance efficiency, consistency, and operational effectiveness.
• Contribute to standardized templates, reporting tools, and knowledge resources that strengthen team effectiveness and consistency.
• Document business requirements, procedures, and process changes to support alignment, continuity, and change adoption.
• Perform additional administrative, analytical, and operational tasks as required to support the National Operations team’s goals and initiatives.

Requirements

• Bachelor’s degree in Business Administration, Operations, Data Analytics, Communications, or a related field.
• An equivalent combination of education and experience may be considered.
• 3–5 years of experience in operations support, coordination, or data management roles.
• Experience in residential blue box (printed paper and packaging) recycling operations is considered an asset.
• Experience operating in complex, multi-project environments with cross-functional stakeholder groups.
• Demonstrated ability to manage competing priorities in a fast-paced, evolving environment.
• Experience supporting senior leaders and preparing executive-level materials and reporting.
• Proven success coordinating initiatives, tracking deliverables, managing operational information, and maintaining structured documentation.
• Strong understanding of operational coordination, workflow management, and data governance practices.
• Ability to apply sound judgment, think creatively, and develop practical solutions that support departmental objectives.
• Advanced proficiency in Microsoft Office 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and Visio.
• Experience using collaboration and project tracking tools, such as Microsoft Teams, Jira, or similar platforms.
• Strong analytical, planning, and execution capabilities.
• Excellent attention to detail and commitment to accuracy and quality.
• Strong written communication and presentation development skills.
• Ability to manage confidential and sensitive information with discretion and professionalism.
• Highly organized with strong prioritization and time management skills.
• Residence in Southern Ontario, Canada.
• Ability to travel as needed.
• Periodic travel to the Toronto head office or alternate locations for meetings and working sessions.
• Occasional overnight travel for site visits and in-person meetings.
• A valid driver’s license is required.

Skills

• Artificial intelligence (AI) concepts and application
• Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint, Visio)
• Collaboration and project tracking tools (Microsoft Teams, Jira, or similar)
• Analytical skills
• Planning capabilities
• Execution capabilities
• Attention to detail
• Accuracy and quality commitment
• Written communication skills
• Presentation development skills
• Confidential information management
• Prioritization skills
• Time management skills

Location

• Southern Ontario, Canada
• Remote

Work Type

• Full-time
• Salary paid
• Remote

Experience Level

• 3–5 years of experience

Education Level

• Bachelor’s degree in Business Administration, Operations, Data Analytics, Communications, or a related field
• Equivalent combination of education and experience

Salary/Compensations

• $65,000 to $85,000

Benefits

• 40-hour work week remotely from a Canadian home office

About the Company

• Circular Materials is a national not-for-profit producer responsibility organization (PRO) that supports producers in meeting their extended producer responsibility (EPR) obligations across Canada.
• Created by producers for producers, we design, and deliver effective recycling programs that drive advance innovation, improve environmental outcomes and create value across the recycling supply chain.
• Through full-service program delivery, including collection, management, promotion, education, and reporting, we are advancing systems where more materials are recycled and returned to producers for use in new packaging and products.
• Learn more at circularmaterials.ca.

Equal Opportunity

• Circular Materials is an equal opportunity employer, committed to building a workforce that reflects diversity of thought, skills, experiences, and backgrounds as we work together to accelerate a circular economy for people and the planet.
• Our inclusive hiring practices aim to foster a culture where all employees feel a strong sense of belonging.
• We welcome applications from candidates of all backgrounds, including Indigenous Peoples (First Nations, Inuit, and Métis), persons with disabilities, racialized individuals, and members of the 2SLGBTQIA+ community.
• Circular Materials is committed to reconciliation and to advancing Indigenous representation and partnerships across our organization and programs.
• We recognize that we operate on the traditional territories of diverse Indigenous Nations, and are dedicated to respecting Indigenous rights, governance, and contributions in our work and communities.
• Circular Materials supports reasonable requests for accommodation in accordance with all applicable provincial accessibility standards.