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Wing is redefining the future of work by providing companies with a one-stop shop for building world-class teams and automating operations.

Manage and organize emails, messages, and Microsoft Teams chats, creating prioritized task lists for the executive.
Gather context and information before escalating matters, filtering urgency and importance appropriately.
Follow up with staff and clients on behalf of the executive to reduce interruptions and maintain workflow efficiency.
Attend important client meetings, take notes/transcripts, capture action items, and relay relevant updates to programmers and staff.
Summarize critical information and updates for executive review.
Track client requests, project progress, equipment/orders, pending fixes, and follow-ups.
Monitor Jira ticket updates and coordinate with staff through Microsoft Teams to provide internal client updates.
Escalate concerns and issues only when necessary.
Provide executive assistance support, including reminders, calendar awareness, prioritization, and determining meeting necessity.
Protect the executive’s time through critical thinking, organization, and proactive decision-making.

5+ years of related experience
Strong organizational and multitasking skills in a fast-paced environment
Excellent written and verbal communication skills
Strong customer service mindset with experience handling staff and client communications
Proven ability to work independently and think critically
Good judgment with the ability to prioritize urgency and importance
Proactive, self-managing, and highly organized
Experience attending meetings, taking notes, and tracking follow-ups/action items
Strong English proficiency (reading, writing, and speaking with a neutral accent)
Ability to create boundaries and help protect executive bandwidth
Experience working in fast-paced work environments
Schedule flexibility to occasionally attend important meetings as needed
USB Headset with Noise Cancellation feature
Working Webcam
Computer with at least 1.8 GHz processor and at least 4GB RAM
Main Internet Service Speed: at least 25 Mbps cable connection
Backup Internet Service Speed: at least 10 Mbps

Client Industry: Road Maintenance Technology (Snow Plows and Weather-Related Equipment)
Client Location: Canada

Executive Assistant US-Based Part Time at Wing Assistant

Executive Assistant US-Based Part Time