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About the Role

Seeking a dynamic and highly skilled Executive Assistant to support the Chief Operating Officer, Digital, within the Digital and Innovation Office. This pivotal role involves being a trusted connector, relationship builder, and key coordinator. The ideal candidate will be intuitive, proactive, solution-oriented, and thrive in a fast-paced environment, demonstrating exceptional organizational and communication skills to ensure the COO and team operate at their highest level.

Responsibilities

Manage complex calendar and travel schedules across multiple time zones.
Act as a strategic gatekeeper for the COO's time, prioritizing requests.
Arrange business travel, prepare itineraries, and process expenses in Concur.
Manage agenda during international travel.
Liaise with senior executives, customers, partners, and external stakeholders.
Serve as a trusted liaison for the Digital & Innovation Office.
Review, categorize, and action inbox items for the COO.
Implement inbox management approaches, including automation rules.
Monitor communication channels (Outlook, Teams, Viva Engage, LinkedIn) and surface critical information.
Develop meeting materials, including background research and participant profiles.
Prepare briefing packs for key meetings.
Organize and execute meetings, distribute actions, and follow up on commitments.
Prepare executive summaries from meeting recordings and transcripts.
Plan and organize all-hands meetings and high-profile external engagements.
Manage venue, catering, AV/video conferencing, IT setup, and security access for events.
Support Zoom webinar setup and host all-hands and town hall meetings.
Provide program management for strategic projects and employee engagement initiatives.
Coordinate special projects and department-wide events, including slide deck creation.
Raise purchase orders and manage approvals using Coupa.
Facilitate timely approval of invoices and maintain procurement records.
Manage delegated approvals across systems and workflows.
Track follow-ups on approvals, signatures, and responses.
Review and manage travel and expense approvals for the executive with discretion.
Build collaborative relationships with Executive Assistants across the company.
Contribute to a high-performing EA network.
Demonstrate exceptional judgment and act on behalf of the COO when appropriate.
Handle sensitive information with professionalism and discretion.

Skills

Intuitive and proactive approach
Anticipation of needs
Solution-oriented mindset
Ability to thrive in a fast-paced environment
Exceptional organizational skills
Exceptional communication skills
Strong customer service ethos
Ability to manage competing priorities
Complex calendar management
Global travel planning and management
Agenda management for international travel
Senior stakeholder engagement
Inbox management, including automation and filtering
Monitoring and surfacing critical information from communication channels (Outlook, Teams, Viva Engage, LinkedIn)
Development of briefing materials and background research
Meeting organization and execution
Preparation of executive summaries
Event planning and logistics (venue, catering, AV/video conferencing, IT, security)
Zoom webinar setup and hosting
Program management for strategic projects and initiatives
Procurement support (Coupa)
Systems and workflow administration
Strong judgment
Confidentiality
Discretion

Location

United States - New York City Office NYO1
United States - DA1 Dallas

Work Type

Full-time

Experience Level

Senior

Salary/Compensations

United States - New York City Office NYO1 : 77,000 - 115,600 USD / Annual
United States - DA1 Dallas : 70,000 - 105,000 USD / Annual

Benefits

Competitive benefits package
Inclusive benefits
Sustainable benefits
Connected benefits
Efficient benefits
Employee Assistance Program
Health insurance (US)
Life insurance (US)
Disability plans (US)
Voluntary plans (US)
Retirement plan (US)
Paid Time Off (PTO)
Paid Holidays

About the Company

Equinix is the world’s digital infrastructure company.
Shortens the path to connectivity to enable innovations.
Welcomes bold ideas and values human connection.
Offers opportunities to shape one's future and career.
Focuses on amplifying customer value through innovation and impact.
Promotes cross-team collaboration and influencing key decisions.
Fosters belonging, purpose, and a welcoming team environment.

Equal Opportunity

Equinix is committed to an employment process open to all individuals, including those with disabilities.
Qualified candidates needing assistance or accommodation should complete the provided form.
Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer.
All qualified applicants receive consideration without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy/childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political/organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.
US applicants can access "Know Your Rights: Workplace Discrimination is Illegal" poster and supplement.
EEO Policy Statement is available.
Pay Transparency Policy Statement is available.
Equinix participates in E-Verify, an internet-based system confirming employment eligibility.
Information on the E-Verify program is available.