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About the Role

The Senior Administrative Assistant provides high-level administrative support to a New York-based team comprising two or three senior executives and investment professionals. As a key resource known for reliability and discretion, the Senior Administrative Assistant plays a key role, managing complex agendas, organizing executive travel and coordinating governance activities. They also leverage operational continuity by providing backup capacity as part of a team of five administrative support professionals.

Responsibilities

Provide high-level administrative support to senior management, including two or three executives and the Director, Global Operations, Americas.
Manage highly complex and constantly changing agendas across multiple time zones, prioritizing tasks and optimizing the sequencing of activities.
Coordinate high-level meetings, complex committees and governance bodies involving multiple internal and external stakeholders.
Proactively identify and resolve scheduling conflicts independently, demonstrating good judgment and discretion.
Coordinate recurring cycles for management and for committee members, ensuring that the cycles are properly prepared and run.
Organize complex business travel, both domestic and international, including multi-leg itineraries and frequent last-minute adjustments.
Ensure continuity of service during absences and peak periods.

Requirements

Impeccable professionalism, discretion and judgment.
High level of reliability, punctuality and accountability.
Rigorous attention to detail and consistently high-quality execution.
Strong sense of ownership and follow-through.
Calm, structured and solution-oriented approach, even in high-pressure situations.
Strong team spirit and a collaborative approach.
Proactive, adaptable and service-oriented attitude.

Skills

Advanced expertise in managing complex agendas
Advanced expertise in coordinating high-level travel arrangements
Advanced proficiency in Microsoft Outlook for managing complex schedules
Advanced proficiency in Microsoft Word
Advanced proficiency in Microsoft Excel
Advanced proficiency in Microsoft PowerPoint
Experience working with Concur or any other expense and travel management tool (an asset)
Excellent command of French, both spoken and written (an asset)
Excellent command of English, both spoken and written

Location

New York

Work Type

Full-time

Experience Level

Over ten years’ experience in an administrative support role for senior management

Salary/Compensations

USD 85,000 to USD 100,000

Benefits

Competitive benefits package
Eligibility for annual variable compensation

About the Company

La Caisse represents the Caisse de dépôt et placement du Québec and its subsidiaries.
We are a leading global institutional asset manager.
We invest in major financial markets and the principal asset classes.
To carry out our mission, we have teams of experts recruited from among the best in Quebec and around the world.