Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

This role is responsible for managing and delivering the London Campus strategic and reputational events program, supporting departmental objectives such as profile-raising, enhancing the School’s reputation, and fostering student and alumni engagement. The position involves collaborating with other campuses on cross-campus events and serving as the primary contact for the London Campus regarding events, sports, and student societies. The role also includes assisting in the utilization of School facilities for conferences and events, liaising with internal and external users, and providing support throughout the booking process.

Responsibilities

Plan and deliver the annual School and student societies events programme across virtual, hybrid and in-person formats, ensuring alignment with School-wide objectives.
Lead the end-to-end execution of events, including logistics, venue coordination, room bookings, and set-up/dismantling of event and conference spaces.
Manage day-to-day operations of the events and student societies programme, ensuring all activities run efficiently and to a high standard.
Ensure all events are delivered on time, within budget, and in line with approval processes for event-related expenditure.
Maintain and regularly update the London events calendar and relevant diaries.
Produce and coordinate all event-related materials, including delegate lists, badges, promotional content, and online feedback forms.
Liaise with attendees, speakers and partners to obtain required information such as company details, biographies, logos and marketing materials.
Provide guidance and expert advice to faculty, staff, students and the Events Executive to ensure events meet professional and industry standards.
Support and enable student societies in the planning and delivery of their events in line with School expectations.
Deliver a high standard of customer service, ensuring a professional and positive experience for all event participants.
Act as an ambassador for the School at internal and external events, including supporting attendance at partner-led activities.
Collect, monitor and analyse event feedback, using insights to improve future events and report outcomes to senior management.
Review and enhance event processes, systems, policies and procedures to ensure continuous improvement and alignment with best practice.
Ensure all event activity complies with organisational policies, procedures, and health and safety requirements, including risk assessments.
Maintain accurate, organised and compliant event administration and documentation.
Collaborate with internal teams and departments to support cross-functional working, share insights and identify opportunities to enhance the School’s events offering.
Assist in the development and management of society processes, ensuring the effective and efficient delivery of a range of innovative and inspirational opportunities for students.
Ensure societies are deployed in a considered and targeted manner to reach a wide range of student groups.
Collect effective and accurate data and ensure key society-success stories, metrics, and targets are recorded.
Plan events and activities for societies to help their growth and development, including assisting with the annual society award.
Provide students with the opportunity to create and join shared-interest student-group societies and support their maintenance.
Facilitate and support student societies to operate effectively by following the School’s health and safety procedures and ensuring risk assessment is in place.
Support the growth of societies and assist in the reporting and analysis of their work.
Produce the monthly and annual events, sports and student-societies report.
Develop objectives and metrics for each event in collaboration with stakeholders and ensure systematic reporting against those metrics.
Create and maintain monitoring mechanisms to record and track engagement levels, response rates and achievements of key performance indicators and targets for each event.
Develop and implement event marketing and communications plans in liaison with key stakeholders and departmental colleagues.
Develop marketing assets, including invitations and event collateral, and set the design to adhere to the School’s brand guidelines.
Ensure the Dean, faculty, senior staff, speakers, and key stakeholders receive full event and logistics briefings.
Approve any material produced internally and externally for the promotion of events at the School.
Lead on maintaining the events area on the website, tickets, and related event information.
Oversee the annual events and student-societies budget and report on profit/loss.
Managing budgets, signing off costs and aligning with School policy.
Liaise with Finance regarding events invoices and supplier payments.
Ensure the effective cost management of events, including purchase orders and invoice management.
Lead the financial planning and performance analysis of events, including the creation, management, and post-event review of detailed profit and loss (P&L) statements for each event to ensure commercial success and inform future strategy.
Oversee and monitor holiday requests, sickness and time keeping.
Support the recruitment process when necessary.
Lead and motivate the Events Executive to ensure team objectives are achieved.
Monitor new technology and trends in events and use insights to suggest new ways of working to support innovation in the events area.
Undertake regular competitor analysis and industry-trends research to identify new opportunities.

Requirements

Experience of running events
Ability to think strategically
Strong numerical skills including creating profit and loss analysis (P&Ls)
Customer-focused approach
Strong events-management experience
Excellent interpersonal and influencing skills
Problem-solving approach
Capacity to work under pressure to tight deadlines
Flexible approach to work and working hours is necessary since many events take place during evenings and occasionally at weekends
Applicants must have the legal right to live and work in the UK.
Unable to provide visa sponsorship for this role.

Skills

Events Management
Logistics Coordination
Budget Management
Financial Planning
Profit and Loss Analysis
Customer Service
Interpersonal Skills
Influencing Skills
Problem-Solving
Strategic Thinking
Marketing and Communications Planning
Data Analysis
Reporting
Team Leadership
Competitor Analysis
Industry Trends Research

Location

London Campus

Work Type

Hybrid working available subject to the events and operational needs

Experience Level

Management experience

Benefits

30 days annual leave, plus bank holidays
Birthday leave
Hybrid working available subject to the events and operational needs
Company pension scheme with exceptional employer contributions
Allowance for home-office set up
Optional private Dental & GP cover (after completion of probationary period)
Discretionary bonus subject to eligibility

About the Company

ESCP London Campus is part of a dynamic international environment.