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About the Role

Snowflake is seeking an experienced and strategic self-starter to join the Executive Administration team within the Engineering Organization. This role partners closely with 2-3 Engineering Directors in Europe to strategize, operationalize, and execute administrative functions, creating structure and driving efficiency in a fast-paced environment.

Responsibilities

• Manage and maintain complex calendars for 2-3 Senior leaders across EMEA and US PST time zones.
• Coordinate recurring engineering cycles, including staff meetings, technical reviews, updates, and calibrations.
• Build responsiveness into existing operations and define new regional strategies, such as optimizing onboarding and external event organization.
• Partner with the US-based Admin team to ensure seamless cross-regional collaboration and alignment on global initiatives.
• Execute high-visibility events, including Hackathons and team offsites, managing all logistics.
• Lead projects such as space management and headcount tracking.
• Manage team budgets, travel, and executive-level expenses.
• Process invoices, Purchase Orders, and conference-related logistics.
• Facilitate communication between Berlin/Warsaw-based teams and global stakeholders.
• Own agendas for All Hands and offsites.
• Draft internal communications, including newsletters, meeting notes, and action item tracking.

Requirements

• Bachelor’s degree and 4+ years of relevant work experience in direct executive support, program/project management.
• Proficient English is required for global collaboration.
• Strong communication in German is essential for interacting with local vendors, Berlin office logistics, and regional stakeholders.
• Proven ability to manage time efficiently and prioritize multiple stakeholders in an extremely fast-paced environment.
• Experience identifying operational gaps and initiating the systems or programs needed to bridge them.
• Extreme attention to detail, highly organized, and responsive.
• Very strong interpersonal, verbal, and written communication skills; comfortable interacting with all levels of management, vendors, and customers.
• High proficiency with modern collaboration tools and a quick learner of new internal systems.
• Experience with AI agents will be a plus.
• A passion for the Snowflake culture - someone who thrives on our values and 'puts customers first' while 'acting with integrity.'
• Ability to adjust to rapidly emerging/changing priorities and to anticipate the requirements of your execs.

Skills

• Calendar Management
• Project Management
• Event Planning
• Budget Management
• Communication (Verbal and Written)
• Interpersonal Skills
• Collaboration Tools Proficiency
• AI Agent Experience (Plus)

Location

• Berlin
• Warsaw

Work Type

• Full-time

Experience Level

• 4+ years of relevant work experience

Education Level

• Bachelor's degree

About the Company

• Snowflake is powering the era of the agentic enterprise.
• Snowflake is growing fast, and we’re scaling our team to help enable and accelerate our growth.
• We are looking for people who share our values, challenge ordinary thinking, and push the pace of innovation while building a future for themselves and Snowflake.