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About the Role

This entry-level role supports both the programme delivery and operations functions of a forthcoming strategic communications programme. The successful candidate will ensure the smooth day-to-day running of programme activities by supporting coordination, administration, logistics, reporting, financial tracking, and operational processes. The role is ideal for someone highly organised, proactive, and detail-oriented looking to develop experience in international programme management and operations within a fast-paced strategic communications environment.

Responsibilities

Support the day-to-day coordination of project activities, timelines, and deliverables.
Maintain project trackers, documentation, and reporting materials to ensure deadlines and outputs are accurately monitored.
Organise meetings, workshops, and stakeholder engagements, including scheduling, agendas, note-taking, and follow-up actions.
Support the preparation of donor reports, presentations, briefing materials, and internal updates.
Coordinate communication and scheduling across internal teams, consultants, and external partners.
Support project operations including resource planning, scheduling briefings and meetings, procurement, due diligence, contracting administration, onboarding, invoicing and timesheet tracking.
Grant management including contracting, reporting compliance, payment and grant close out.
Assist with budget tracking and maintaining accurate financial and operational records.
Coordinate travel, logistics, and event arrangements for staff, consultants, and partners.
Support compliance with donor requirements, safeguarding, data protection, and security protocols.
Assist with vendor setup, raising Purchase Orders, process invoices, payment tracking and spend reconciliation, and other administrative finance processes alongside our Project Accountants where required.
Monitor project actions, risks, and operational issues, escalating where appropriate.
Contribute to improving internal processes, templates, and ways of working across the project team.
Provide general administrative and coordination support to programme and operations colleagues as needed.

Requirements

Bachelor's degree or equivalent professional experience in foreign affairs, international development, strategic communications, political science, or a related field.
Strong organisational and time-management skills with the ability to manage multiple priorities.
Excellent attention to detail and ability to maintain accurate records and documentation.
Strong written and verbal communication skills.
Ability to work collaboratively across multicultural and cross-functional teams.
Confidence using Microsoft Office and/or Google Workspace tools.
Ability to handle sensitive information professionally and confidentially.
Proactive, adaptable, and willing to learn in a fast-paced environment.
Experience supporting donor-funded or international projects.
Experience with invoicing, procurement, budget tracking, or grants administration.
Interest in strategic communications, information integrity, or behavioural change programming.
Knowledge of Eastern and Central European socio-political contexts is an advantage.
Candidates must disclose any previous disciplinary action against them resulting from a substantiated safeguarding (including any breaches involving trafficking- related activities) or workplace investigation.
Candidates will undergo background checks including employment verification, sexual offender registry, identity confirmation, and anti-terrorism vetting.

Skills

Coordination
Administration
Logistics
Reporting
Financial tracking
Operational processes
Time-management
Attention to detail
Written communication
Verbal communication
Collaboration
Microsoft Office
Google Workspace
Confidentiality
Adaptability
Procurement
Budget tracking
Grants administration
Strategic communications
Information integrity
Behavioural change programming

Location

London (UK)

Work Type

Full-time
Hybrid

Experience Level

Entry-level

Education Level

Bachelor's degree or equivalent professional experience

Benefits

Opportunity to work with colleagues from diverse professional and cultural backgrounds.
Commitment to delivering meaningful change across various subject areas, social challenges, and policy goals.

About the Company

For over fifteen years, Zinc Network has been helping governments and businesses navigate complex challenges using communications, technology, and behavioural science.
We work on briefs such as protecting children online, strengthening democratic resilience, and championing purpose-driven technologies and organisations.
We partner with a global network of media outlets, communities, and influencers to help clients understand issues, design interventions, create campaigns, activate networks, and evaluate impact.
We are building Kora, an AI-powered platform that systematises expertise into scalable technology.
We are looking for people committed to building a safer, more secure world.

Equal Opportunity

We’re committed to hiring a diverse workforce from different professional and cultural backgrounds, and to that end we encourage a variety of people to apply to join our company to represent the diverse range of subjects associated with our projects.