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About the Role

Manage, organize, track, and maintain all project documentation throughout the project lifecycle, ensuring accuracy, compliance, and timely distribution of information to project stakeholders, particularly in mission critical projects like data centers and high-tech facilities.

Responsibilities

• Manage and maintain all project documentation, including drawings, RFIs, submittals, specifications, contracts, reports, permits, and closeout documents.
• Establish and maintain document control procedures in accordance with project and company standards.
• Process, log, distribute, and track incoming and outgoing project documentation.
• Ensure all revisions and updates are accurately recorded and distributed to appropriate project teams.
• Coordinate with project managers, superintendents, engineers, subcontractors, clients, and consultants to ensure document accuracy and timely communication.
• Maintain electronic and hard copy filing systems for all project records.
• Monitor document workflows and ensure deadlines for submittals, RFIs, and approvals are met.
• Support quality assurance and compliance requirements for mission critical construction projects.
• Assist with project closeout documentation, turnover packages, O&M manuals, and as-built drawings.
• Generate reports and maintain logs for document tracking and project status updates.
• Ensure confidentiality and security of sensitive project information.

Requirements

• 3 to 5 years of experience in a document control related role.
• Experience with large-scale commercial, industrial, or mission critical projects preferred.

Skills

• Experience with Microsoft Office, Bluebeam, ShareFile, Dropbox, Word and Excel.
• CMiC (construction management software) experience a plus.
• Ability to identify and resolve problems proactively and effectively.
• Strong attention to detail and organizational skills.
• Ability to work under pressure and meet deadlines.
• Understanding of design drawings.

Experience Level

• 3 to 5 years of experience

Salary/Compensations

• $65,000 - $80,000
• Eligible for discretionary bonus based on company and individual performance.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• 401(k) retirement plan with employer match
• Life & AD&D Insurance
• Long-term Disability Insurance
• Short-term Disability Insurance
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Home & Auto Insurance
• Family Support
• Pre-tax Paid Parking/Public Transportation
• Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt
• Time Away Benefits
• 8 Paid Holidays
• Group Legal
• Employee Stock Purchase Plan
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program

About the Company

• The STO Building Group family of companies—Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen—includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland.
• We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization.
• Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.

Equal Opportunity

• We are an equal opportunity employer.
• We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.