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About the Role
The Project Administrator provides administrative and operational support to the Project Director and Project Manager within the Construction & Development Department. This role also involves general clerical support for office operations, reporting to the Director of Construction.
Responsibilities
- Provide office administrative duties including scanning, printing, filing, travel arrangements, running errands, and processing mail.
- Keep Project Manager informed by reviewing reports, summarizing information, and identifying trends.
- Prepare and draft subcontractor contracts.
- Communicate with vendors on procurement matters.
- Research materials based on Project Manager requests.
- Write purchase orders.
- Prepare, process, and track invoices through accounting.
- Coordinate time card submission for line staff and field supervisors.
- Clean work area and coordinate office housekeeping.
- Perform other duties as assigned by management.
- Demonstrate flexibility and ability to pivot to new projects in a fast-paced environment.
Requirements
- Minimum 5 years of related work experience.
- Experience working in an environment with rapidly shifting priorities, demands, and timelines.
- Ability to work flexible hours as needed due to business demands.
- Ability to work in a team environment.
- Ability to stay calm and focused during busy periods.
- Ability to read, write, speak, and understand English.
- Ability to work a flexible schedule, including evenings, weekends, holidays, and shifts greater than eight hours.
Skills
- Microsoft Office Suite (Excel, Word, Project, Visio)
- Attention to detail and high level of accuracy
- Effective and professional written and verbal communication
- Organized
- Self-motivated
- Multitasking
- Critical thinking
- Strong decision-making skills
- Ability to work independently
- Positive attitude
- Professional demeanor
- Exceptional communication and interpersonal skills
- Additional languages preferred
Location
- Silo Ridge Field Club, Amenia, New York
Work Type
- Full-time
- Year-round
Experience Level
- Minimum 5 years of related work experience
Education Level
- High School diploma or equivalent
- Bachelor degree in related field preferred
Salary/Compensations
- $80,000.00 USD annually
- Bonus eligibility
Benefits
- Medical benefits
- Dental benefits
- Vision benefits
- 401k Contribution
- Paid Time Off
- Paid Holidays
- Employee Meals
- Referral Incentives
- Recognition Programs
- Professional development opportunities
- Upward mobility opportunities
- Work-Family Culture
About the Company
- Silo Ridge Field Club is a private, gated community on 850 acres in New York’s Hudson Valley, offering 300 residences, an 18-hole Tom Fazio-designed golf course, equestrian center, fitness center, and recreational facilities. Employees provide high-level member and guest services, contributing to unforgettable experiences.
- Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio. Its mission is to create unique environments providing individuals and families freedom, security, and resources to learn, grow, and play in beautiful locations.