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About the Role
The Workplace Coordinator serves as the operational heartbeat of the Toronto office, partnering with the Executive & Events Manager to ensure smooth daily operations, facilities management, and a positive team culture.
Responsibilities
- Provide day-to-day operational support in partnership with the Office Manager
- Maintain filing systems and manage routine documentation, renewals, and records
- Support operational tracking, reporting, and ad hoc administrative tasks
- Coordinate building maintenance, repairs, and service requests
- Liaise professionally with property management and external vendors
- Attend vendor meetings and follow up on routine matters
- Oversee seasonal upkeep of shared office and outdoor spaces
- Act as a point of contact for building matters, including open/close procedures, parking, and access protocols
- Support coordination of fire drills, emergency procedures, and safety practices
- Manage purchasing and inventory of office supplies and equipment
- Assist with sourcing for furnishings and other operational needs
- Maintain recurring inventory tracking and reporting
- Serve as a liaison for internal coordination needs across teams
- Chair the social committee to foster a positive and connected workplace
- Contribute ideas to continuously improve office practices and processes
Requirements
- Experience in an office coordination, operations, or facilities support role
- Strong organizational and time-management skills
- Proficiency with Microsoft Office and standard office tools
- Comfortable managing recurring responsibilities with guidance and collaboration
- Confidence interacting with vendors and external service providers
- Ability to handle confidential information with discretion
- Energetic and action-oriented mindset
- Flexible and calm when priorities shift
- Hands-on and practical approach to problem-solving
- Reliable team player comfortable supporting leadership
- Strong follow-through and good everyday judgment
Skills
- Office coordination
- Operations support
- Facilities management
- Vendor management
- Inventory management
- Microsoft Office
- Time management
- Communication
- Administrative documentation
Location
- Toronto, Canada
Work Type
- Full-time
Salary/Compensations
- Competitive salary accompanied by performance incentives
Benefits
- Three weeks of vacation
- Six personal days
- Dedicated day off for birthday
- Exclusive perks and discounts on worldwide getaways
- Access to continuous learning and industry-leading training
About the Company
- Founded in 1970, Goway is a family-owned global leader in tailor-made travel.
- Headquartered in Toronto with hubs in Vancouver, Los Angeles, Sydney, and Manila.
- Team of over 700 employees designing travel experiences in more than 115 countries.
- Committed to diversity, equity, inclusion, and sustainable tourism.
Equal Opportunity
- Goway is an equal-opportunity employer that celebrates differences and is committed to fostering an inclusive workplace for everyone.