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About the Role

We are seeking a reliable and conscientious individual for our Office Management position. This role supports the management in daily business, reliably coordinates internal processes, and serves as a calm central point for the entire team.

Responsibilities

• Welcoming guests, preparing meeting rooms, and ensuring a pleasant atmosphere.
• Organizing general office procedures, room bookings, and appointment coordination.
• Serving as the first point of contact for internal inquiries from the team.
• Processing mail and managing digital and physical document filing.
• Maintaining document processes in the DMS (ELO).
• Preparing invoices, receipts, and contract documents for accounting.
• Ordering and managing office supplies and general necessities.
• Liaising with external service providers and suppliers in daily business.
• Obtaining quotes and coordinating contracts with external partners.
• Creating and formatting letters, responses, and documents for management.
• Preparing and organizing meetings, including rooms, documents, and guests.
• Assisting with special topics and projects in collaboration with HR and Procura.
• Coordinating appointments with applicants and sending invitations and rejections.
• Managing calendar entries and closely coordinating with internal HR contacts.

Requirements

• Completed commercial apprenticeship or comparable qualification.
• Experience in office management, assistance, or reception.
• Very good organizational skills, high attention to detail, and a strong sense of responsibility.
• Discretion and reliability, working closely with the management level.
• Friendly and professional demeanor, even in quiet, focused situations.
• Very good German language skills, both written and spoken.
• Proficient use of Outlook/calendar, document filing, and MS Office.
• Experience with document management systems (e.g., ELO) is an advantage.
• Hands-on mentality: recognizing needs and taking initiative to fulfill them.
• Openness to digital processes and new tools.
• Interest in efficient, structured workflows and their further development.
• Willingness to actively contribute to and simplify existing processes.
• Proficient use of modern office software and digital filing systems.

Skills

• Office Management
• Reception
• Organizational Skills
• Attention to Detail
• Responsibility
• Discretion
• Reliability
• Professionalism
• German Language Proficiency
• Outlook
• MS Office
• Document Management Systems (ELO)
• Hands-on Mentality
• Digital Processes
• Workflow Optimization

Location

• Berlin-Moabit

Work Type

• Full-time

Experience Level

• Professional

Education Level

• Commercial Apprenticeship

Benefits

• Modern, growing family business with over 6,000 sqm in Berlin-Moabit.
• Central, responsible role with genuine scope for design.
• Clear processes, structured handovers, and short decision-making paths.
• Coffee, tea, and barista courses in our own school.
• Employee, family, and friends specials.
• Pizza days, summer party, and our legendary 'Brockenfahrt' with the whole team.
• Fresh pastry treats and an in-house coffee shop.
• Open communication, short paths, and a team that supports each other.

About the Company

• We are Berliner Kaffeerösterei, a Berlin brand known for quality, passion, and craftsmanship.
• We combine roasting, pastry, and chocolate production under one roof on over 6,000 sqm.
• Our office serves as the central hub for visitors, mail, internal processes, and administrative matters.
• Working in Office Management here means taking responsibility, shaping structures, and knowing the entire company relies on a stable foundation.