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About the Role
The Schwarzkopf Foundation Young Europe strengthens young people in actively shaping democracy and developing European perspectives. To ensure our programs, funding, and partnerships function well, we need strong internal structures and reliable financial processes. We are seeking a Finance Administrator (part-time or full-time, 65-100%) to responsibly manage and develop our financial processes, working closely with colleagues from our program areas. A key focus in the first year will be the transition to DATEV and the expansion of our financial and controlling structures. You will actively shape financial management in an internationally operating foundation and sustainably develop our processes.
Responsibilities
- Processing payments and managing payment transactions.
- Assisting with budget planning and controlling, including process optimization and development.
- Monitoring compliance with grant and procurement law requirements and donor guidelines.
- Serving as a point of contact for colleagues regarding project finances, funding, and budgets.
- Supporting month-end and year-end closing processes in collaboration with the external tax office and management.
- Performing general administrative tasks in the finance department.
Requirements
- Structured work approach and a willingness to take responsibility.
- Enjoyment of well-organized processes.
- Affinity for numbers and a very meticulous way of working.
- Willingness to familiarize yourself with our structures.
- Experience in finance, accounting, or administration, preferably in a non-profit organization or similar environment.
- Experience with financial and administrative systems (preferably DATEV) or digitalization of financial workflows.
- Good English and German language skills (English is the working language of the foundation).
- Interest in project finances and grant management.
Skills
- DATEV
- Financial systems
- Administrative systems
- Digitalization of financial workflows
- Project finances
- Grant management
- Budget planning
- Controlling
- Compliance
- Payment processing
- Bookkeeping
- English
- German
Location
- Berlin-Mitte
Work Type
- Part-time
- Full-time
- Mobile working
Experience Level
- Market-standard NGO salary based on internal pay scale and experience.
Benefits
- Meaningful work in a Europe-wide network organization.
- Appreciative, international team with close collaboration.
- Significant scope for actively developing financial processes.
- Structured onboarding and thorough training.
- Flexible working hours.
- 30 vacation days per calendar year (5-day week).
- Up to 4 additional days off according to works agreements.
- Regular paid 'Wellbeing Hours' for mental health.
- Workplace in the heart of Berlin.
About the Company
- The non-partisan Schwarzkopf Foundation Young Europe was founded in 1971 to promote pan-European understanding, combat right-wing extremism, antisemitism, and racism, and strengthen young Europeans.
- We support young people in developing political awareness and a vision for their future Europe, fostering societal cohesion.
- We offer opportunities for encounters, personal development, and active civil society participation, working together on projects for an open, solidary, and democratic Europe.
Equal Opportunity
- We value diversity and welcome applications regardless of gender, nationality, origin, religion, disability, age, sexual orientation, or identity.
- Our office spaces and access are not yet fully barrier-free, but we are open to discussing how to reduce existing barriers.