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About the Role

Seeking a highly motivated and experienced Immigration Senior Associate to manage corporate immigration services for multinational clients, ensuring compliance with Japanese immigration laws and regulations, and contributing to the strategic growth of our immigration practice. You will lead client engagements, supervise junior staff, and collaborate with professionals across borders to deliver seamless immigration solutions.

Responsibilities

Work within a close-knit team, sharing knowledge and expertise.
Prepare documents for submission to the Immigration Bureau of Japan.
Provide consultations for document preparation for the Immigration Bureau of Japan.
Submit documents and communicate with the Immigration Bureau on behalf of the client.
Manage own assignments/clients and drive the process.
Delegate and coordinate with internal and overseas teams.
Manage cases from beginning to end, ensuring all costs are accounted for and cases are billed.
Conduct ad-hoc duties as instructed by line manager.
Research and validate document requirements, application procedures, timeframes, and eligibility issues with the Immigration Bureau.
Develop effective working relationships with the Immigration Bureau.
Develop effective client relationships.
Proactively seek opportunities in the market.
Advise clients on global immigration policies and processes.
Provide strategic management and planning.
Liaise with HR contacts to support the visa process.
Identify business opportunities and contribute to client pursuits.
Undertake research to stay informed of market activity.
Connect market trends and insights to client issues and business factors.
Support the management of key client relationships and build/strengthen own network.
Support process improvement initiatives and digital transformation efforts within the immigration function.

Requirements

3 to 5 years professional experience.
Ability to build relationships and communicate with people at all levels.
High levels of resilience, with experience of working in a highly pressurized client-centric environment.
A self-starter.
Excellent attention to detail.
Excellent communication skills – written and verbal Japanese and English.
Strong organizational, literacy, and numeracy skills.
Ability to prioritize task list.
Awareness and understanding of the Professional Services industry.
Awareness and understanding of Global Immigration laws/issues.
Understanding of Global HR of Japanese entities.

Skills

Global mobility services
Cross-border compliance
Risk assessment (tax, immigration, business travel, rewards and compensation, remote work)
Corporate immigration services
Japanese immigration laws and regulations
Client engagement
Team supervision
Cross-border collaboration
Document preparation
Consultation
Client relationship management
Market opportunity identification
Global immigration policies and processes
Strategic planning
Visa process support
Market research
Process improvement
Digital transformation

Location

Tokyo

Work Type

Hybrid

Experience Level

Senior Associate
3 to 5 years professional experience

About the Company

Vialto Partners is a market leader in global mobility services.
Our purpose is to ‘Connect the world’.
We are unique and the only stand-alone global mobility business.
Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner.
Globally, Vialto Partners has over 6,500 staff worldwide and continues to grow.
We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and globally.
Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive.
We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve.
As the world leader in global mobility, we spark change for our clients and for our people, providing opportunities for advancement, growth, and belonging.
We encourage all our employees to embrace our values while finding fulfillment and success at Vialto.
We push the boundaries of global mobility.
With more than 50 years of experience, Vialto has the technology, tools, and expertise to help our clients navigate around global mobility obstacles.
We're dedicated to going beyond expectations to help spark growth and unlock potential around the globe.
Because when we're all connected, anything is possible.

Equal Opportunity

We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.
AI is used as part of the application process.