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About the Role

This is a key governance role within Northern Trust’s International Legal Department, supporting and overseeing Corporate Secretarial services for all legal entities across the Asia Pacific region. The role offers significant autonomy and flexibility with a focus on outcomes.

Responsibilities

• Oversee the company secretarial function for NT legal entities and branches in Australia, China, Hong Kong, India, Japan, Philippines, and Singapore.
• Maintain and enhance corporate secretarial practices, procedures, and standards across APAC.
• Share know-how, training, and best practices across the region.
• Work collaboratively with Company Secretarial colleagues in the US and EMEA.
• Serve as the principal point of contact for Boards and senior functional/business unit executives.
• Collaborate with Legal Department colleagues and external counsel/service providers.
• Liaise with internal audit, external auditors, and other key stakeholders.
• Oversee the production of board packs and agree board meeting timetables.
• Oversee the maintenance of the master governance calendar.
• Attend Board and Committee meetings and ensure production of minutes.
• Review the Board against corporate governance guidance and complete annual self-assessments.
• Monitor changes and provide guidance on corporate law, regulatory reporting, and compliance in multiple jurisdictions.
• Review policies, procedures, and terms of reference for Boards.
• Assist in information requests to regulators and external advisors.
• Provide input on legal entity changes and M&A projects impacting NT legal entities in APAC.
• Maintain bank mandates and/or authorised signatory lists.
• Support MLRO requests for corporate information.
• Maintain statutory records and ensure timely filing of statutory returns, financial statements, and other lodgments.

Requirements

• Qualified corporate secretary and/or solicitor.
• 10+ years of experience in company secretarial work, preferably with a large, Australian regulated financial services firm.
• Strong knowledge of Australian corporations law, corporate governance, and applicable financial regulations.
• Experience and/or exposure to company law and governance in China, Hong Kong, India, Japan, Philippines, and Singapore is highly valued.
• Experience in managing corporate secretarial service providers in foreign jurisdictions.
• Organized with strong time management skills, accuracy, and attention to detail.
• Computer literate, particularly with Microsoft Office programs.

Skills

• Excellent communication and interpersonal skills.
• Ability to engage and influence stakeholders from the first and second line of defence and at various levels across the firm.

Location

• Melbourne
• Sydney

Work Type

• Flexible
• Hybrid

Experience Level

• 10+ years

Education Level

• Qualified corporate secretary
• Qualified solicitor

About the Company

• Northern Trust is a Fortune 500 company, a globally recognized, award-winning financial institution in continuous operation since 1889.
• We provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions.
• We operate with enduring principles of service, expertise, and integrity.
• With over 130 years of financial experience and over 22,000 partners, we serve sophisticated clients using leading technology and exceptional service.
• We are a global financial leader with over 22,000 employees in 23 locations worldwide.
• We empower employees to achieve more than just business goals.
• We focus on work-life balance, career mobility, and unique opportunities.
• We are committed to assisting the communities we serve.
• We are one of the world's most admired and sustainable companies.

Equal Opportunity

• Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities.
• We value an inclusive workplace and understand flexibility means different things to different people.
• It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants.
• Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age.
• All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice.
• This includes human resources’ decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.
• Northern Trust is an Equal Opportunity Employer.
• Hiring and other employment decisions at Northern Trust are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.
• It is the policy of The Northern Trust Company to afford equal opportunity in all phases of employment without regard to an individual's age, race, color, religion, creed, gender, national origin, citizenship status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic tests and information, physical or mental disability, protected veteran status or any other legally protected status.