Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Program Administrator, GRI is a full-time role supporting research-related activities for faculty and graduate students at NYU Berlin's Academic Center. This position serves as the primary on-site contact for visitors, ensuring the smooth operation of the Global Research Initiatives (GRI) program through operational guidance, support, and coordination of events.

Responsibilities

• Provide hands-on support during conferences, workshops, events, and other GRI programming.
• Facilitate visits of faculty, staff, and guests by serving as a liaison.
• Ensure the smooth functioning of the site and integration of operations with university policies.
• Communicate necessary repairs to vendors and supervise services.
• Monitor GRI-related expenses and prepare annual budgets.
• Maintain office supplies, manage mail and email correspondence, and provide phone support.
• Support GRI faculty and graduate students with visa applications, city registration, housing, and local university contacts.
• Organize programming, dinners, and receptions for GRI fellows.
• Assist the undergraduate Academics staff in running the Reading Room, organizing alumni events, and producing publications.
• Perform other tasks as assigned by the Program Manager and Site Director.

Requirements

• Successful completion of a Bachelor’s Degree.
• Minimum of 2 years of experience in administration or equivalent areas.
• Previous experience living, working, or studying abroad (preferably in North America).
• A valid work permit for Germany valid through July 2028.
• Unrestricted right to work and live in Germany prior to appointment.

Skills

• Outstanding German and English language skills (bilingual preferred).
• Excellent intercultural and interpersonal communication skills.
• Confident public speaker and presenter.
• Refined writing skills (in both English and German).
• Service excellence and delivery of high-quality solutions.
• Strong ability to prioritize and multi-task.
• Creative, positive, and proactive approach towards problem solving.
• Ability to organize and deliver academic events for up to 100 participants.
• High level of flexibility and attention to detail.
• Strong sense of teamwork and ability to work independently.
• Ability to work on some Saturdays per year.
• Familiarity with presentation/classroom/office technology.
• Familiarity with macOS, Microsoft Windows, Google Suite and Microsoft Office.
• Previous experience working in an academic and research-oriented environment (preferred).
• Genuine interest in getting to know diverse international students and lecturers (preferred).
• Experience with Adobe Creative Suite (preferred).
• Commitment to the values of accessibility, diversity, equity, inclusion, belonging, and sustainability (preferred).

Location

• Berlin, Germany

Work Type

• Full-time
• Onsite

Experience Level

• Minimum of 2 years of experience

Education Level

• Bachelor's Degree

Benefits

• Mentoring and regular one-on-one meetings with supervisor(s).
• Opportunity to be an integral part of a dynamic and growing program.
• Rewarding and empowering work experience.
• Opportunities for additional learning and development.
• Regular workshops.
• Access to professional development platforms.
• Opportunities to acquire transferable skills.
• Opportunities to advance within the organization.

About the Company

• NYU's Global Research Initiatives (GRI) programs support research-related activities for faculty and graduate students.
• NYU Berlin's Academic Center is located in the Kulturbrauerei in Prenzlauer Berg, Berlin.
• NYU is the largest university study abroad provider globally.

Equal Opportunity

• NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis.
• All interested persons are encouraged to apply at all levels.