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About the Role
This high-trust, high-impact role serves as the operational backbone for the Co-CEO and leadership team at a high-growth technology company operating across the US, Europe, and Singapore. Your work directly enables executive focus on strategy and growth in a fast-paced environment where priorities shift quickly.
Responsibilities
- Manage complex calendars and scheduling across executives, time zones, and competing priorities.
- Own end-to-end domestic and international travel logistics, including visas, itineraries, and contingency planning.
- Orchestrate meetings from intake to execution, including agendas, pre-meeting research, notes, and action item tracking.
- Prepare briefing materials and stakeholder context to ensure executives are ready for interactions.
- Handle sensitive communications and confidential information with discretion.
- Represent the Co-CEO to internal teams, external partners, and vendors across regions.
- Anticipate problems and proactively bring solutions.
- Manage expense tracking and compliance across geographies.
- Support ad-hoc projects across functions as priorities evolve.
- Coordinate travel and logistics for leadership across US, Europe, and Singapore.
- Occasionally travel to support executive meetings, company events, board activities, or cross-office coordination.
Requirements
- 1–5+ years supporting C-level or senior leadership.
- Expert at complex calendar management with strong prioritization judgment.
- Proactive in identifying and resolving issues.
- Clear, professional communicator across all levels and cultures.
- Trusted with sensitive information and ambiguous situations.
- Calm under pressure, adaptable, and resilient in fast-moving environments.
Skills
- Complex calendar management
- Prioritization judgment
- Professional communication
- Microsoft 365 (Outlook, Teams, SharePoint)
Location
- Austin, Texas
Work Type
- Onsite
Experience Level
- 1–5+ years supporting C-level or senior leadership
Salary/Compensations
- Competitive base salary
- Individual performance bonuses
- Company performance bonuses
Benefits
- Medical coverage
- Dental coverage
- Vision coverage
- One Medical
- Teladoc
- Talkspace
- Health Advocate
- Kindbody
- Sponsored gym memberships
- 401(k) with company contributions
- Access to courses
- Access to certifications
- Access to conferences
- Pre-tax commuter savings for transit
- Pre-tax commuter savings for parking
- Paid time off
- Federal holidays observed
- Bank holidays observed
- Company-wide holiday shutdown from Christmas through New Year's
About the Company
- Doodle Labs is a fast-growing technology company building high-performance wireless communications for the drone and unmanned systems ecosystem.
- Our technology enables reliable, high-bandwidth connectivity across airborne and mobile robotic platforms operating in complex environments.
- We partner directly with leading drone OEMs, robotics companies, and defense organizations to deliver advanced networking solutions.
- Our mission is to make connectivity for autonomous machines as reliable and ubiquitous as the internet itself.
- We operate across multiple continents: US, Europe, Singapore, and beyond, with teams and clients spanning time zones and cultures.