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About the Role

Structure Tone, part of the STO Building Group, seeks an Administrative Assistant for a project in Poughkeepsie, NY. This role involves reviewing project documents for accuracy, quality, and integrity, ensuring adherence to record retention policies, safeguarding information, and enhancing data retrieval for project teams.

Responsibilities

• Provide general administrative and technical support to the team
• Work with company business units and insurance brokers to satisfy requests for certificates of insurance, auto ID cards, and policy endorsements
• Maintain various records, including schedules of insurance, vehicles, drivers, drones, real, and personal property
• Assist with collecting, organizing, and analyzing data for insurance renewal submissions
• Organize, maintain, and update electronic files and templates
• Track and file binding documents, policies, and invoices, reviewing for accuracy and consistency
• Collaborate with marketing on developing internal and external education, marketing, and presentation materials
• Coordinate various department projects and initiatives to support business and department goals
• Support local Executives by scheduling meetings, coordinating travel arrangements, and processing expense reports

Requirements

• 3+ years of administrative experience
• Excellent verbal and written communication skills
• Strong time management skills with the ability to multi-task and prioritize
• Computer literate and proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Skills

• Verbal communication
• Written communication
• Time management
• Multi-tasking
• Prioritization
• Computer literacy
• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Location

• Poughkeepsie, NY

Experience Level

• 3+ years of administrative experience

Salary/Compensations

• $60,000 - $75,000 based on experience

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• 401(k) retirement plan with employer match
• Life & AD&D Insurance
• Long-term Disability Insurance
• Short-term Disability Insurance
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Home & Auto Insurance
• Family Support
• Pre-tax Paid Parking/Public Transportation
• Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt
• Time Away Benefits
• 8 Paid Holidays
• Group Legal
• Employee Stock Purchase Plan
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program

About the Company

• The STO Building Group family of companies, including Structure Tone, comprises over 4,000 employees across the US, Canada, UK, and Ireland.
• The company provides a complete range of construction services, from site selection analysis, design constructability review, and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization.

Equal Opportunity

• We are an equal opportunity employer.
• Qualified applicants are evaluated without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.