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About the Role
Wedlake Bell's Art & Luxury practice is seeking an experienced Legal Secretary to provide one-to-one support to a leading Partner. This role involves a blend of legal secretarial and personal assistant duties in a fast-paced environment.
Responsibilities
- Proactively manage the Partner's diary, schedule meetings, and resolve conflicts.
- Prepare meeting agendas and documents, take minutes, and track actionable follow-up items.
- Arrange detailed domestic and international travel plans.
- Screen and prioritize incoming communications, draft correspondence, and act as a key client contact.
- Manage personal appointments, run occasional personal errands, and coordinate private events or dining.
- Support the preparation and management of legal documents, business development materials, presentations, and correspondence.
- Open, maintain, and organize files using iManage, ensuring compliance with procedures and standards.
- Diarize deadlines and manage upwards to ensure timely completion of work.
- Track workflow and maintain lists of key matters, deadlines, and priorities.
- Respond promptly to internal and external correspondence, address routine queries, and manage expectations.
- Coordinate the billing process by opening matters via 3E Elite, liaising with Accounts & Finance, and finalizing invoices.
- Maintain billing summaries and track WIP, debt, and collections for partner matters.
- Send payment acknowledgments.
- Draft and manage daily time entries via Intapp, providing weekly reports.
- Maintain Business Development information via CRM (Interaction) and various trackers.
- Organize client events with support from the Marketing & BD team.
- Process and track expenses weekly, maintaining digital records and reconciliations.
- Perform other ad-hoc duties as required.
Requirements
- Strong experience as a Legal Secretary (at least five years) in a fast-paced law firm.
- Experience providing one-to-one secretarial support is ideal.
- Exceptional organizational skills with the ability to prioritize tasks effectively under tight deadlines.
- Fast, accurate typing skills with high standards of written English and grammar.
- Exceptional communication skills, both written and verbal, with an emphasis on client service.
- Proficiency in Microsoft Office Suite.
- Familiarity with legal document management systems or other key software (iManage, 3E Elite, InterAction, BigHand, etc.).
- Keen attention to detail and a commitment to accuracy.
- Discretion and personal integrity in handling confidential information.
Skills
- Legal Secretarial Support
- Personal Assistant Support
- Diary Management
- Meeting Scheduling
- Minute Taking
- Travel Arrangements
- Email Management
- Client Communication
- Document Preparation
- File Management (iManage)
- Deadline Management
- Billing Coordination (3E Elite)
- Time Entry Management (Intapp)
- CRM Management (Interaction)
- Expense Processing
- Microsoft Office Suite Proficiency
- Written Communication
- Verbal Communication
- Organizational Skills
- Attention to Detail
- Discretion
Location
- City of London
Work Type
- Full-time
- Permanent
- Hybrid (four days office attendance per week)
Experience Level
- At least five years of experience as a Legal Secretary
Salary/Compensations
- Highly competitive salary and benefits package
- Competitive starting salary and bonus
Benefits
- Comprehensive pension plan
- 25 days paid holiday per annum
- Additional leave for significant life events
- Option to purchase up to five additional days of holiday each year
- Life Assurance
- Competitive income protection scheme
- Access to Private Medical Insurance from day one
- Access to Dental Insurance from day one
- Enhanced parental leave policies
- Employee Assistance Programme with face-to-face counselling services
- Variety of staff wellbeing initiatives including Pilates classes
- Subsidised gym memberships
- Range of bonus schemes recognising referrals and client introductions
About the Company
- Wedlake Bell is a Top 100 law firm located in the heart of the City of London, offering full services across Private Client, Real Estate, Business Services, and Disputes.
- The firm has 85 Partners and approximately 400 employees, with consistent year-on-year growth attributed to the success of its legal teams and staff dedication.
- The firm's culture is recognized as one of the best in City law, built on trust, collaboration, and mutual respect.
- Wedlake Bell supports work/life balance, personal development, and building strong connections, with regular cross-firm socials and events.
Equal Opportunity
- We are dedicated to fostering a diverse and inclusive workplace, where every individual is respected and valued.
- We welcome applications from all qualified candidates, irrespective of their background or personal circumstances.