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About the Role

Provide PA support to the Chief Actuary, Chief Investment Officer, Head of Capital Management, and Head of Tax. This diverse, full-time role requires adaptability, prioritization, and accountability in a fast-paced environment, handling tasks from routine to complex with a 'right first time' approach.

Responsibilities

• Extensive diary and inbox management
• Offsite planning
• Travel co-ordination
• Processing invoices and expenses
• Administrative support of quarterly reserving process
• Arranging internal and external meetings and supporting materials
• Scheduling internal and external meetings (both in-person and online) and managing deadlines for all stakeholders
• Arranging domestic and international travel, adhering to country-specific travel guidance
• Marketplace requisitioner and process personal expenses
• Co-ordinate team annual offsites
• Schedule quarterly reserving meetings, including preparing final reserving committee packs and distributing via Board Intelligence
• Schedule monthly team meetings and co-ordinate guest attendees
• Booking boardrooms, arranging catering and IT equipment for meetings and presentations
• Assist with the co-ordination of all-day annual rating agency meetings, involving Group CEO-CFO-CUO diaries, and manage the billing process for each agency
• Providing holiday and absence cover for other PAs
• Extensive liaising with key external stakeholders and building strong client and broker relationships

Requirements

• Confidence and strength of character to manage stakeholders, each requiring different levels of support
• Ability to supervise own workload and be self-motivated
• Ability to use own initiative and seek out information proactively
• Adaptable, flexible and willing to help others with a ‘can do’ approach
• Driven and committed
• Confident and outgoing, with a professional manner
• Flexible attitude to working hours as required
• Discreet and able to handle confidential information
• Ability to build relationships and rapport with others
• Proven track record in a PA or team secretarial role within financial services or another fast paced environment

Skills

• Proficient in writing clear and concise, grammatically correct English
• Excellent organisational skills
• Excellent interpersonal skills
• Ability to effectively multi-task
• Ability to prioritise workloads
• Strong time management skills
• Advanced Outlook skills
• Advanced Word skills
• Advanced Excel skills
• Advanced PowerPoint skills

Work Type

• Permanent
• Full-time
• Hybrid (office-based 2-3 days per week, with option for more)
• Flexible working options available

Experience Level

• Proven track record in a PA or team secretarial role within financial services or another fast paced environment

Education Level

• Education to A Level or Degree standard, with appropriate secretarial qualifications or training

Benefits

• Great employee benefits that take care of your mental and physical wellbeing

About the Company

• Hiscox is an international specialist insurer, selective and focused on key areas of expertise and strength.
• The company culture encourages challenging convention and finding better ways of doing things.
• Hiscox insures the unique and interesting, seeking talented people.
• Employees are smart, reliable, and look out for customers and each other, believing in doing the right thing.
• Everyone is encouraged to think creatively, challenge the status quo, and seek solutions.
• Hiscox is a solid, evolving business with roots back to 1901, ambitious and growing.
• Hiscox is a global, specialist insurer headquartered in Bermuda and listed on the London Stock Exchange.
• The company has 3,000 employees and 32 offices in 12 countries.
• Hiscox prioritizes strong values like integrity and courage, with people working together for each other and customers.

Equal Opportunity

• Hiscox cares about its people, hiring the best and committed to diversity and an inclusive culture.
• The company supports flexible working wherever possible.