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About the Role

This position will be at the core of our in-house Payroll operations utilizing Workday, leading all aspects of payroll, social insurance, tax, and HR operations in Japan. You will focus on standardizing operations and improving data quality with accuracy and timeliness, challenging yourself to build a sustainable operational model not dependent on individuals. Beyond mere operations, this role contributes to the overall productivity of the organization by leading the creation, improvement, and standardization of systems.

Responsibilities

Execute monthly payroll and bonus calculations, including variable pay, deductions, and retroactive adjustments.
Consolidate attendance data, verify discrepancies, and follow up on corrections.
Manage year-end tax adjustments, including collecting applications, checking details, and preparing/distributing withholding tax slips.
Verify payroll-related data, detecting anomalies, analyzing differences, and performing double-checks.
Provide payroll data and support accounting processes in collaboration with the Finance department.
Respond to inquiries from employees and managers regarding payroll.
Handle social insurance and labor insurance procedures (enrollment/cancellation, dependents, various benefits) in coordination with social insurance labor consultants.
Manage benefits such as parental leave, childcare leave, and sick leave payments.
Administer employee benefits programs (Benefit Station, Taisai, group insurance, etc.).
Process insurance premium payments and manage related events (e.g., health checkups).
Manage resident tax (special collection) operations, including notifications of changes, data reflection, and distribution of notices.
Support the creation and submission of tax-related documents (payroll payment reports, statutory reports, etc.).
Respond to inquiries from tax authorities.
Manage the operational aspects of onboarding and offboarding, coordinating with social insurance labor consultants, managing documents, and internal adjustments.
Conduct new employee orientations.
Manage contract renewals and administration for contract employees.
Register and update various HR data in Workday and related systems.
Standardize payroll operations by developing and updating Standard Operating Procedures (SOPs) and checklists.
Manage the quality of HR and payroll data within Workday.
Control monthly closing processes and organize responses for exceptions.
Manage evidence for internal controls and audit responses.
Propose operational improvements and establish mechanisms to prevent recurrence.
Coordinate with related departments and social insurance labor consultants to manage issues.

Requirements

Minimum of 5 years of practical experience in Japanese payroll, social insurance, tax, and year-end adjustments.
Experience working with external partners such as social insurance labor consultants.
Proficiency in data processing, reconciliation, and analysis using Excel.
Awareness of proper handling of personal and confidential information.
Business-level Japanese language proficiency is essential.
Reading and writing English, with basic meeting participation ability, is a plus.
Experience in standardizing/improving payroll operations or implementing/migrating systems is desirable.
Knowledge/experience with Workday or HRIS and payroll integration is desirable.
Experience with internal controls and audit response is desirable.
Experience working in regulated industries such as medical devices or pharmaceuticals is desirable.
Must submit a resume and curriculum vitae in PDF format upon application.
The role primarily leads 'operational control and improvement' in payroll, social insurance, and tax.
Decisions on exceptional cases and important judgments will be made in coordination with the supervisor.
On-site work (commuting to the office) is required.
Business trips may occur a few times a year.

Skills

Workday
Payroll Operations
Social Insurance
Tax
Year-end Adjustments
HRIS
Data Analysis
Process Improvement
Internal Controls
Audit Response
Excel

Location

1-4-1 Koishikawa, Bunkyo-ku, Tokyo 112-0002, Japan
Sumitomo Fudosan Korakuen Bldg. 15F
3-minute walk from Korakuen Station (Tokyo Metro Marunouchi Line, Namboku Line)
3-minute walk from Kasuga Station (Toei Oedo Line, Mita Line)

Work Type

On-site
Full-time

Experience Level

5+ years of experience in Japanese payroll, social insurance, tax, and year-end adjustments
Lead position

Salary/Compensations

6,000,000 JPY - 8,000,000 JPY

Benefits

Annual salary increase
Annual bonus (performance-based)
Commuting allowance (company regulations apply)
Retirement plan
Taisai savings plan
Employee benefits program (Benefit Station)
Company-designated holiday (1 day)
Social insurance (Employment, Workers' Compensation, Health, Pension)
Full social insurance coverage

About the Company

Medline Japan LLC is the Japanese subsidiary of Medline Inc.
We manufacture and sell medical devices and supplies, including surgical prep kits, non-woven products such as gowns and drapes, operating room related products, surgical and examination gloves, personal protective equipment, respiratory therapy products, and vascular catheter-related products, for medical institutions.
Our domestic facilities include our Tokyo headquarters, branches and sales offices in major cities, a surgical prep kit factory, a logistics center, and a sterilization center.
For more details, please visit our website: https://www.medline.co.jp
Through our culture of belonging, our agile and resilient global team is determined to get our customers exactly what they need, at the right time, every time.
If you’re a self-starter, eager to grow your career within a high-performing environment, this is the place for you.
Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match.
Medline is the largest provider of medical-surgical products and supply chain solutions serving all points of care.
Through its broad product portfolio, resilient supply chain and leading clinical solutions, Medline helps healthcare providers improve their clinical, financial and operational outcomes.
Headquartered in Northfield, Illinois, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories.
To learn more about how Medline makes healthcare run better, visit www.medline.com.