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About the Role

This role supports a time-limited project focused on preparing archival materials for relocation to off-site storage. The Archivist Project Assistant is responsible for organizing, indexing, rehousing, and physically preparing archival materials to support their long-term preservation and accessibility.

Responsibilities

• Prepare archival materials for relocation by organizing, indexing, and documenting records to archival standards
• Create finding aids, accurate box lists, and inventories to support tracking and future retrieval of materials
• Apply archival description standards, including Rules for Archival Description (RAD), where appropriate
• Support the identification, transfer, and documentation of records into the Archives in collaboration with curatorial departments
• Maintain accurate records within databases and systems to ensure accessibility and data integrity
• Rehouse archival materials through reboxing and re-foldering to support proper preservation
• Remove non-archival elements such as paper clips, binder clips, elastics, and tape from archival materials
• Pack and prepare materials for off-site storage, including protective wrapping and preservation preparation processes where required
• Manage multiple tasks and timelines to meet project deadlines and deliverables
• Perform other related duties in support of archival processing and project completion

Requirements

• Completion of a Community College Archival Technician diploma (2 years) or an equivalent qualification (e.g., records management or library technician diploma)
• Minimum two (2) years of experience working with archival and/or library collections
• Experience in preparing finding aids, indexes, inventories, or working in records management
• Familiarity with archival standards and systems such as RAD, ISAD, Archeion, AtoM, or similar collections databases
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel, and experience with database searching
• Strong organizational skills with the ability to prioritize tasks and meet deadlines
• Ability to work independently and manage workload effectively in a project-based environment
• Strong attention to detail and commitment to accuracy
• Effective written and verbal communication skills
• Ability to safely lift and move archival boxes and materials as part of relocation and preservation activities
• Equivalent combinations of education, training, and relevant archival or collections experience will also be considered.

Skills

• Archival standards
• Records management
• Microsoft Office Suite (Outlook, Word, Excel)
• Database searching
• Organizational skills
• Prioritization
• Time management
• Independent work
• Attention to detail
• Written communication
• Verbal communication

Location

• Toronto, ON

Work Type

• Full-time Contract
• Onsite

Experience Level

• Minimum two (2) years of experience working with archival and/or library collections

Education Level

• Community College Archival Technician diploma (2 years)
• Equivalent qualification (e.g., records management or library technician diploma)

Salary/Compensations

• $59,413 - $67,901

Benefits

• Paid benefits for individuals and families (conditions apply)
• Health spending account
• Employee Assistance Program
• Optional pension plan with employer-matched Defined Benefit contribution plan

About the Company

• Opened in 1914, the Royal Ontario Museum (ROM) is Canada's most-visited museum, welcoming over 1.3 million visitors annually and ranking among the top 10 cultural institutions in North America.
• ROM is dedicated to building and sharing global collections, sharing knowledge, inspiring learning, and fostering community engagement.
• As a globally recognized field research institute, ROM houses an impressive collection of over 18 million artworks, cultural objects, and natural history specimens, showcased in over 40 galleries and exhibition spaces.
• ROM is committed to creating a space where art, culture, and nature intersect, connecting people and communities to the past, present and shared future.
• ROM seeks passionate and dynamic team members who embody its mission and values to transform and evolve as one of the world’s foremost 21st-century museums.

Equal Opportunity

• ROM embraces diversity in its exhibits, communities, and teams.
• Encourages applications from racialized persons, Indigenous Peoples, persons with disabilities, 2SLGBTQI+ individuals, and those who can further diversify ideas.
• Committed to equitable employment opportunities and a workplace free from discrimination and harassment.
• Welcomes and accommodates candidates with disabilities throughout the selection process.
• ROM does not require “Canadian experience.” International applicants with equivalent experience are encouraged to apply.