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About the Role

The Royal College of Dental Surgeons of Ontario (RCDSO) is seeking an Accounts Payable and Accounts Receivable (AP/AR) Coordinator to provide financial, administrative, and clerical services. This role is crucial for ensuring effective, efficient, and accurate financial data and administrative operations within the Finance department.

Responsibilities

• Perform day-to-day processing of financial transactions to ensure finances are maintained in an effective, up-to-date, and accurate manner.
• Ensure accounts payable invoices/employee expense reports are accurate, properly coded, and authorized for payment.
• Correspond with employees/vendors to resolve discrepancies.
• Review/process Council/committee/monitoring officers/facility inspector claims for compliance with by-laws and expense policy, amending as required.
• Perform transaction processing related to accounts payable.
• Complete weekly EFT (electronic funds transfer) batches and cheque run batches when required.
• Correspond with vendors as required.
• Electronically file all approved invoice/expense packages.
• Manage dedicated Accounts Payable email inboxes.
• Act as liaison between stakeholders and Finance to resolve discrepancies related to invoices, obtain approvals, and other documentation.
• Act as liaison between Finance and other respective departments processing payments and invoices that require further documentation.
• Deposit any physical cheques received.
• Process and post Professional Conduct and Regulatory Affairs recovery fees.
• Maintain processing payment plans according to specified timelines.
• Complete monthly bill clearing worksheets and associated journal entries.
• Manage Petty Cash transactions.
• Provide back up for council payroll processing.
• Assist in year-end preparation ensuring all transactions are recorded and accrued for appropriately.
• Maintain up-to-date knowledge of the College’s AP and AR system and ensure all procedures are in place before processing for payment.
• Participate in College or other meetings as required.
• Ensure completeness and accuracy of all accounts receivable and accounts payable databases and electronic files.
• Perform monthly, periodic, and annual reconciliation of control accounts.
• Make recommendations for continual process improvements.
• Ensure procedures and policies are documented and up-to-date.
• Exercise friendly customer service skills with internal employees and external customers and vendors.
• Assist during annual audit.
• Prepare ad hoc reports as requested.
• Provide back-up support to the rest of the finance team.
• Maintain the prepaid schedule and reconciliation.
• Track expenses as required for projects, capital expenditures, or specific departments.

Requirements

• Completion of a two- to three-year college diploma and/or equivalent related accounting experience.
• Three to five years of previous accounts payable/receivable experience or a combination of education and experience.
• High degree of accuracy.
• Strong customer service and communication skills to effectively navigate the organization’s internal & external stakeholders regarding outstanding accounts in a professional manner.
• Demonstrated ability to independently manage deliverables within a remote environment.
• Acts as a champion/agent of change with respect to learning modern technologies, new software, and innovative approaches.
• Demonstrated ability to sift through large amounts of information and ask key questions.

Skills

• MS 365 (Word, Excel, Outlook, SharePoint, OneDrive, Teams)
• Acrobat Adobe Pro
• Zoom
• Artificial Intelligence (AI), including CoPilot (preferred asset)
• Great Plains experience (asset)
• Excellent French language proficiency (asset)

Location

• Toronto, Ontario
• Ontario

Work Type

• Onsite (2 times per month or more if providing back up coverage)
• Remote
• In-person events and meetings

Experience Level

• Three to five years of previous accounts payable/receivable experience or a combination of education and experience

Education Level

• Two- to three-year college diploma

Salary/Compensations

• $51,215 to $57,617.10

Benefits

• Paid vacation and sick days
• Comprehensive extended health benefits package
• Matched Pension Plan (up to 8% of salary)
• Voluntary Tax-Free Savings Account (TFSA)
• Registered Retirement Savings Plan (RRSP)
• Career-related learning and development opportunities
• Half-day Fridays between July 1st and September 1st
• Half-day workday before statutory holidays
• Onsite gym
• Corporate discount to GoodLife Fitness
• Wellness-related webinars
• Opportunities to connect with colleagues through virtual and in-person social events

About the Company

• The Royal College of Dental Surgeons of Ontario (RCDSO) is a leader in health care regulation.
• As the governing body for more than 12,000 dentists in Ontario, our mission is to act in the public interest by putting patients first.
• We are committed to transparency, accessibility, openness, and fairness in all our work.
• The Finance department prepares the College’s budget in collaboration with the Finance, Audit and Risk Committee and also handles the College’s investments and funds, among many other duties.
• Our inclusive, flexible and collaborative workplace helps us build better regulation that puts the public first.

Equal Opportunity

• Accommodation is available upon request under the Ontario Human Rights Code.