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About the Role

The Democracy Alliance (DA), founded in 2005, is a donor community committed to a just, thriving democracy and a shared progressive future, investing in progressive infrastructure for a multiracial, feminist democracy. This role provides strategic and administrative support to the President, ideal for someone thriving in fast-paced, mission-driven environments with exceptional judgment, discretion, emotional intelligence, and attention to detail. The individual serves as a key operational and communications partner, managing priorities, coordinating complex scheduling and travel, preparing materials, and ensuring follow-through across organizational responsibilities. This position requires a collaborative, adaptable, and solutions-oriented professional who anticipates needs, manages competing priorities, and maintains high professionalism and confidentiality, while understanding the organizational landscape to create efficient systems.

Responsibilities

Manage the President’s complex calendar, including scheduling internal and external meetings across multiple stakeholders and time zones, and ensuring appropriate visibility.
Coordinate all travel logistics, including flights, accommodations, itineraries, and meeting preparation.
Prepare and submit expense reports and support administrative needs related to the President’s office.
Work closely with senior leaders to manage the President’s time and priorities.
Coordinate board materials, agendas, and pre-read packages for timely distribution and alignment.
Track follow-up actions and board decisions to support accountability and continuity between meetings.
Maintain board records and documentation for accurate archives and easy access to materials.
Manage scheduling for Board meetings and meetings between Board members and the President, coordinating with key support staff as needed.
Serve as the primary administrative liaison between the President and internal and external stakeholders.
Draft, edit, and send correspondence, meeting follow-ups, and other written materials on behalf of the President.
Help senior leadership manage incoming requests and act as a strategic point of contact.
Maintain a high degree of professionalism, diplomacy, and discretion when handling sensitive information and communications.
Logistically support meetings, retreats, and special initiatives connected to the President’s office.
Coordinate with other administrative and operations staff to ensure seamless organizational support.
Contribute to building and maintaining systems, workflows, and operational practices that improve efficiency and communication.
Provide additional project and administrative support as needed.

Requirements

At least 3-4 years of experience providing high-level administrative or executive support, preferably in nonprofit, political, philanthropic, or mission-driven environments.
Experience supporting senior executives with complex scheduling, travel, and communications.
Demonstrated ability to synthesize information, prioritize multiple projects, and maintain composure in fast-paced, high-pressure environments.
Strong organizational skills with acute attention to detail.
Exceptional writing, editing, and communication skills.
Excellent judgment, discretion, and ability to handle confidential information.
Ability to proactively identify problems, anticipate needs, and develop solutions.
Strong interpersonal skills and the ability to communicate and build relationships effectively with senior executives, donors, Board members, and staff.
Advanced proficiency with Outlook and Google Workspace.
Ability to work both independently and collaboratively while exercising sound judgment.
Strong commitment to professionalism, reliability, and high-quality work.
Demonstrates a deep commitment to social justice, including gender, racial, and economic justice.
Awareness of and sensitivity to the power dynamics inherent in philanthropy; strives to minimize and mitigate those dynamics in interactions.
Able to receive and offer constructive criticism and learn from successes and failures.
Exhibits cultural competency and can communicate effectively with people representing diverse interests, styles, and backgrounds.

Skills

High-level administrative support
Executive support
Complex scheduling
Travel coordination
Communications
Information synthesis
Project prioritization
Composure in fast-paced environments
Organizational skills
Attention to detail
Project management
Writing
Editing
Communication
Judgment
Discretion
Confidential information handling
Proactive problem identification
Needs anticipation
Solution development
Interpersonal skills
Relationship building
Outlook proficiency
Google Workspace proficiency
Independent work
Collaborative work
Sound judgment
Professionalism
Reliability
High-quality work
Commitment to social justice
Awareness of philanthropic power dynamics
Cultural competency

Location

Remote
New York City (preference)

Experience Level

3-4 years of experience

Benefits

Comprehensive health insurance
Comprehensive dental insurance
Comprehensive vision insurance
Life insurance
DA covering 80% of a base health plan
Multiple high-quality health plan options
7% non-elective employer contribution to a 401(k) after six months
Four weeks (20 days) of PTO
Paid sick leave
Paid holidays
Two floating holidays
Two week-long office closures annually
Summer Fridays
$165 per person monthly work-from-home stipend to support remote work expenses

About the Company

The Democracy Alliance (DA), founded in 2005, is a donor community of individual philanthropists, foundations, and labor unions committed to a just, thriving democracy and a shared progressive future.
The DA invests in building progressive infrastructure in the United States by filling gaps, providing catalytic funding, and resourcing social change all in service of a multiracial, feminist democracy that works for all.
The DA recently completed a strategic planning process that defined a bold 10-year vision centered on racial, gender, and economic justice, as well as long-term movement infrastructure.
As a convener, connector, and resource aggregator, the DA supports donors seeking long-term impact and helps them move critical resources to the field.

Equal Opportunity

We believe that a diverse workplace is critical to achieving our goals.
We strongly encourage applications from people with marginalized identities and lived experiences that align with the communities we seek to serve.
The Democracy Alliance encourages you to break that statistic and to apply. No one ever meets 100% of the qualifications.