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About the Role
This role serves as an Academic & Education Coordinator within the Department of Psychiatry, focusing on learner coordination and academic contribution tracking. The position is crucial for supporting medical education and administrative functions within the hospital.
Responsibilities
- Coordinate all incoming learners, including liaison, registration, onboarding, scheduling, and ongoing communication.
- Maintain ongoing communication and collaboration with department, hospital, and university educational staff for all levels of medical training.
- Attend and support meetings relevant to medical education.
- Maintain records of use/availability of trainee office space and office equipment related to learners.
- Maintain records of clinical supervision commitments across programs and psychiatrists to oversee clinical-wide capacity.
- Track psychiatrists' clinical supervision commitments and provide summaries and reports.
- Prepare tracking documents for annual academic and education committee meetings by providing psychiatrists with annual supervision reports.
- Assist psychiatrists with the promotions process through U of T by consolidating necessary documentation and providing summary reports of clinical supervision history.
- Identify areas of improvement for administrative functionality based on feedback and observation.
- Act with integrity, honesty, and knowledge to promote the culture, mission, and values of Women's College Hospital.
Requirements
- Applicants must reside and be legally eligible to work in Ontario.
- University or College education required.
- 3 years’ related experience in a medical or academic environment preferred.
- Excellent organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to relate in a professional manner with all levels of hospital personnel.
- Ability to multitask proficiently.
- Demonstrates initiative while working independently, self-motivated.
- Ability to meet deadlines successfully.
- Proficiency in Outlook and Microsoft Suite.
- Excel spreadsheet coding familiarity or expertise.
- Time management and prioritizing multiple tasks.
- Ability to prioritize the needs of multiple programs.
- Working in a collaborative, team environment.
- Problem-solving within policy requirements.
- Proven attendance and punctuality.
- Professional behaviour and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women’s College Hospital.
- Plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all.
- Employment conditional upon verification of credentials, completion of a health review, and proof of immunity and vaccination status for vaccine-preventable diseases.
- Successful candidates will be required to complete the Employee, Physician and Volunteer Immunization Record Submission Form and the Pre-Placement Health Review Form prior to commencing employment.
Skills
- Outlook proficiency
- Microsoft Suite proficiency
- Excel spreadsheet coding familiarity or expertise
- Time management
- Prioritizing multiple tasks
- Collaboration
- Problem-solving
- Communication
- Interpersonal skills
- Organizational skills
- Attention to detail
Location
- Ontario
Work Type
- Temporary
- Part-Time
- Replacement
Experience Level
- 3 years’ related experience in a medical or academic environment preferred
Education Level
- University or College education required
Benefits
- Competitive benefits
- Excellent defined benefit pension plan (HOOPP)
About the Company
- Women's College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions.
- Healthcare Revolutionized 2030 is our roadmap to the future.
- Our strategy is built on the pledge that the founders of our hospital made 140 years ago and reaffirms our commitment to providing equitable, accessible, best-in-class healthcare for everyone – meeting people where they are on their healthcare journey and partnering with them to reach their goals of living their healthiest lives possible.
- Women’s College Hospital is fully affiliated teaching hospital of the University of Toronto.
Equal Opportunity
- Women's College Hospital is committed to fairness and equity in employment and our recruitment and selection practices.
- We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Hospital community.
- Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy.
- Applicants need to make their requirements known in advance.