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About the Role

The Property Administrator is responsible for providing support for the day-to-day administrative activities for an assigned portfolio.

Responsibilities

• Provide support for all aspects of day-to-day accounting and administrative activities for the portfolio.
• Manage rent collection, cheque posting, and application of money to tenant accounts.
• Liaise with tenants and accounting regarding accounts receivable matters.
• Report weekly on the status of account receivables.
• Review monthly recurring billings.
• Process all assigned invoices and related reports, including matching and coding invoices to comply with budget schedules and compiling/verifying batches for Regional Accounting.
• Prepare and distribute tenant requisitions for chargebacks.
• Type and distribute correspondence to tenants and manage the tenant database.
• Assist with the preparation for the annual budget process for assigned buildings within the portfolio.
• Prepare Rental Letters.
• Monitor and track vacant unit utility accounts and ensure all accounts are on PAP.
• Read and understand leases to ensure accurate information is received and maintained.
• Read and review Lease Review Checklists and reports (LRC's).
• Maintain and update security deposit reports.
• Maintain and update tenant information, including phone numbers, contact names, and emergency contact information.
• Ensure all tenants have provided current insurance certificates that are in compliance with the lease agreement.
• Complete all administrative functions relating to property management as specified.
• Liaise with tenants and contractors as required or directed.
• Embrace and proactively support BentallGreenOak's culture of environmental responsibility and social responsibility.
• Perform other duties as directed.

Requirements

• 3+ years of high-level administrative experience with strong financial acumen.
• Ability to analyze and interpret Company policies and procedures, as well as relevant Acts and Legislation.
• Experience in real estate operations is an asset.
• A highly organized individual with an eye for detail and accuracy.
• General accounting knowledge.
• Able to communicate effectively and professionally, both orally and in writing.
• Able to develop and sustain cooperative working relationships.
• Possess a professional phone manner.
• Mature and self-motivated team player committed to personal growth and integrity aligned with Company objectives.
• Able to allocate time effectively, handle multiple demands, tight deadlines, and competing priorities.
• Ability to work under pressure and achieve quality results.
• Adaptable to constant change.
• Extremely punctual and reliable.
• A criminal verification check is required for employment.

Skills

• Microsoft Office Suite (Word, Excel, Outlook)
• JDE software (asset)
• Yardi software (asset)

Location

• Toronto, ON

Work Type

• Full-time

Experience Level

• 3+ years

Education Level

• High school diploma supplemented with some post-secondary accounting and computer courses in a related field.

Salary/Compensations

• $60,000 - $70,000 per year

Benefits

• Eligible BGO employees participate in various incentive compensation plans, based on individual and business performance.
• A broad range of competitive benefits.

About the Company

• BGO Properties is the Canadian real estate property management and leasing division of BentallGreenOak (Canada) Limited Partnership.
• BGO is a global real estate investment management advisor, real estate lender, and globally recognized provider of real estate services.
• BGO is part of SLC Management, the institutional alternatives and traditional asset management business of Sun Life.

Equal Opportunity

• We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.
• BGO is committed to equitable hiring practices and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process.
• If you require accommodation, please email us at accessibility@bgo.com and include: Job posting #, your name and your preferred method of contact.