Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

Reporting to the Program Manager, the regular part-time Academic Officer is responsible for a wide range of administrative duties related to academic planning for the School of Community Studies portfolio including the CICE program.

Responsibilities

• Planning, initiating, and implementing the academic cycle
• Completing, verifying, and setting up curriculum clusters by semester
• Registering students in CICE and elective courses
• Collaborating with Program Manager and Coordinator on enrollment projections, division of enrollment into classes, and scheduling/timetabling of individual/group tutoring times for CICE students and Learning Facilitator
• Planning the use of tutoring space for out-of-class activities
• Providing detailed information to scheduling on how courses are to be scheduled
• Coordinating the sharing of sections between multiple programs and departments and the submission of timetable parameters
• Resolving timetable problems with the scheduler
• Reviewing timetables to resolve scheduling conflicts and making suggestions to correct any apparent errors
• Maintaining efficient office systems and procedures including mail, files, reports, and a reliable record system
• Responding to written and telephone inquiries
• Working to achieve optimal allocation of Faculty and Learning Facilitator assignments
• Assisting Coordinators/Registrar staff with the registration process, including manual and computerized registration
• Working through registration issues (course overrides, changes to section maximums, etc.)
• Tracking Grad Requirements based on year of intake
• Producing summary reports from the database
• Keeping track of meeting minutes and actions
• Supporting marketing and recruiting activities for the School

Requirements

• 2-year Diploma in a related field or equivalent training in Business Office Administration is required
• Minimum 3-years’ working in an office environment
• An equivalent combination of education and/or experience may be considered
• Ability to apply principles of diversity and inclusiveness to meet the needs of a diverse student population
• Ability to work independently as well as in a team environment
• Demonstrate initiative, flexibility and planning skills
• Ability to multi-task on a daily basis
• Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.

Skills

• Advanced computer skills in Database Management (MS Excel and Google Docs) is required
• Intermediate math and budget skills required
• Knowledge of the use of educational technologies at the higher education level is preferred
• Experience developing workshops and training materials that are tailored to various learner profiles is preferred
• Excellent administrative/organizational and priority setting skills
• Excellent interpersonal skills (written and oral)

Location

• London, ON
• 1001 Fanshawe College Blvd, London, ON N5Y 5R6

Work Type

• Part time
• In-Person
• Hybrid work

Experience Level

• Minimum 3-years’ working in an office environment

Education Level

• 2-year Diploma in a related field or equivalent training in Business Office Administration

Salary/Compensations

• $29.57 Hourly

Benefits

• Competitive compensation
• Comprehensive Benefits Package
• Defined benefit pension plan
• Generous vacation and holiday entitlements
• Full-time employees start at a minimum of 3 weeks of vacation per year in addition to our paid college closure from Dec. 25 – Jan. 1
• Prepaid leave/salary deferral plan
• Subsidized maternity and parental leave
• Family tuition program
• Flexible work policy
• Employee and Family Assistance Program
• Corporate Discounts through CAUBO
• Tuition reimbursement and subsidy programs
• Professional development leave
• Fanshawelearns LinkedIn Learning
• Lifetime retirement pension (DBprime Plan for Full-time, DBplus Plan for Part-time)

About the Company

• Fanshawe College thrives because of its people.
• We foster a culture of excellence and see opportunities to turn potential into impact.
• Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.
• Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience.
• Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position.
• Fanshawe College uses Workday to manage recruitment and hiring processes.
• Educational Credentials While transcripts are not required for the interview, they are mandatory as a condition of employment.
• Find a career you're proud of and unlock your potential in a supportive environment, surrounded by a community of lifelong learners and endless possibilities.
• We are more than a job; at Fanshawe College you become part of a community that values your growth.
• We are dedicated to nurturing your success with exceptional resources, technology, and professional development.
• Organizational Development and Learning provides professional development and training opportunities for employees to grow and develop new skills.

Equal Opportunity

• Fanshawe College is an equal opportunity employer.
• We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.
• Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process.
• If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs.
• Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: askhr@fanshawe.ca
• Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.