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About the Role

Start your next chapter with a global leader as an Administrative Associate for one of the largest Animal Health and Animal Technology Companies Worldwide and in Australia. Join this exciting business to help shape the future of Animal Health in a leading organisation focused on our customers. Working with a passionate team of people primarily within the Ruminant and Swine Business Unit, servicing farmers, pet owners, retail stores and veterinarians, the Administration Associate will provide consistent, effective administrative support to directors, senior managers and teams across defined responsibility areas, including divisional support as a Privacy Steward Coordinator. The role coordinates principal and functional group administrative tasks to improve communication and organisation within the supported department. Primarily focused on the Ruminant and Swine business, there will be the need for cross business support & collaboration.

Responsibilities

Set priorities with advanced organisational and judgement skills
Provide administrative and operational support to the General Manager and Senior Leadership Team (SLT) as guided by Senior Associate Administrative Services, while maintaining discretion and confidentiality
Deliver accurate, timely information aligned to policies and procedures
Collaborate effectively with internal and external stakeholders at all levels
Ensure compliance with SOPs, policies, legal hold and or company’s ethical standards
Support the Animal Health Commercial division as Privacy Steward Coordinator
Cascade Global and Regional compliance communications, maintain policy, training and audit repositories, and notify the SLT of compliance concerns
Arrange travel and logistics for external customers at local and international meetings
Provide internal meeting support including arranging and attending meetings, conferences and functions, and managing travel and accommodation
Support and mentor peers
Participate in cross functional teams
Provide leave cover and act as back up for Senior Associate Administrative Services
Assist with Commercial administrative activities
Assist with contract management, including Adobe Sign routing
Purchase and meeting expense card reconciliations
Maintain SharePoint and identified internal platforms
Co-ordinate business cards
Raise purchase orders and process invoices
Maintain the induction process and deliver induction training for office and field staff
Support meeting management such as the National Business Meeting and team meetings
Maintain legally approved agreement templates and checklists, liaising with legal and procurement teams as required, adhering to compliance guidelines
Maintain the register and stock of phones and tablets for team use
Act as a point of contact for administration guidance, team communications and take a lead role in key administrative initiatives as required

Requirements

Tertiary qualifications
Prior proven administrative and corporate environment experience
Experience supporting directors, managers and multiple stakeholders, with the ability to work effectively at all organisational levels and within high performing teams
Curious, with the willingness to question, find new ways of working and confidence to speak up
Effective cross functional teamwork capabilities and excellent collaboration skills
High attention to detail, coordination and organisation with excellent time management with ability to manage competing priorities
Confident using technology and standard office and communication equipment in an activity-based workplace, with intermediate to advanced skills in Word, PowerPoint, Excel and Outlook; experience with SAP and managing programme platforms
Drive and motivation to meet and exceed individual and team goals
Unquestionable ethics and integrity
Excellent verbal, written and presentation skills in English

Skills

Business Cards
Communication
Contract Management
Database Management
Data Entry
Document Management
Email Management
Event Planning
Farm Planning
File Management
Inventory Management
Meeting Management
Microsoft PowerPoint
Office Management
Payment Handling
Policy Compliance
Policy Management
Processing Expense Reports
Project Coordination
Purchase Order Management
Researching
Senior Program Management
Stakeholder Management
Stakeholder Relationship Management

Location

Macquarie Park, Sydney, Australia

Work Type

Permanent
Full time
Hybrid

Experience Level

Senior

Education Level

Tertiary qualifications

Salary/Compensations

Competitive remuneration

Benefits

Competitive benefits
Flexible working supported
Career growth
Professional development
Growth and development
Flexibility and opportunity
Collaborative culture

About the Company

One of the largest Animal Health and Animal Technology Companies Worldwide and in Australia.
A global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products.
The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where we have codified our legacy for over a century.
Our success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.

Equal Opportunity

We are an equal opportunity employer, committed to fostering an inclusive workplace.
We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.