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About the Role

As the Executive Assistant to the Chief Financial Officer, you will provide high-level administrative and coordination support that helps the CFO manage priorities across the finance organization. You will serve as a trusted partner and key point of coordination across finance, executive leadership, and internal and external stakeholders. This role supports the CFO by managing schedules, communications, materials, meetings, travel, follow-through, and special projects with discretion and sound judgment. You will help improve day-to-day operating efficiency by anticipating needs, organizing information, and using technology and automation tools to streamline routine workflows.

Responsibilities

Provide proactive, high-level administrative and operational support to the CFO, enabling focus on financial, strategic, and business objectives.
Strategically manage the CFO’s complex and dynamic calendar, prioritizing meetings and resolving conflicts.
Coordinate complex domestic and international travel, including detailed itineraries, logistics, and timely expense reporting.
Prepare, refine, and manage executive-level presentations, reports, agendas, correspondence, and briefing materials for various engagements.
Support the CFO’s office operating rhythm by planning and facilitating meetings, coordinating logistics, and tracking action items.
Serve as a professional liaison between the CFO and key internal and external stakeholders.
Handle highly confidential financial, business, organizational, personnel, and strategic information with discretion and sound judgment.
Anticipate needs, identify potential issues, and resolve or route matters to ensure the CFO is prepared for effective decision-making.
Support special projects, Finance leadership offsites, executive events, and process improvements for the CFO and Finance leadership team.
Partner with other executive assistants and administrative teams for alignment and consistency across senior leadership.

Requirements

5+ years of experience providing high-level administrative or executive support to senior executives.
Demonstrated experience supporting complex executive calendars, travel, expense reporting, meeting logistics, executive communications, and administrative workflows in a fast-paced environment.
Experience preparing, editing, and refining executive-level presentations, reports, agendas, correspondence, briefing materials, and meeting materials with high accuracy and polish.
Proven ability to manage confidential and sensitive financial, business, organizational, and executive-level information with discretion, sound judgment, and professionalism.
Strong business judgment and the ability to manage competing priorities, shifting deadlines, and high-volume requests with urgency, accuracy, composure, and follow-through.
Ability to work independently, anticipate needs, exercise sound judgment, take ownership, escalate appropriately, and ensure follow-through.
Highly organized, detail-oriented, resourceful, and solutions-focused, with a demonstrated ability to operate effectively in a confidential, fast-paced, and executive-level environment.
Demonstrated flexibility and availability to support the CFO outside of standard business hours, as business needs require.
Prior experience supporting a CFO, Finance executive, C-suite leader, or public company executive (preferred).
Experience supporting a Finance organization, global matrixed organization, Board meetings, investor meetings, earnings preparation, audit-related meetings, or executive leadership forums (preferred).
Experience supporting executive operating rhythms, leadership meeting cadences, offsites, business reviews, or cross-functional governance processes (preferred).
Experience working collaboratively with other executive assistants or administrative teams supporting senior leadership (preferred).
Demonstrated willingness and capability to leverage emerging technology, automation, and AI tools to improve efficiency, quality, accuracy, and speed (preferred).
Exercises sound judgment, creative thinking, accountability, discretion, and ownership in support of executive priorities and business outcomes (preferred).

Skills

Advanced proficiency in Microsoft Office and collaboration tools, including Outlook, PowerPoint, Excel, Teams, and related productivity platforms.
Excellent written and verbal communication skills.
Executive presence and professionalism to interact effectively with senior leaders, Board members, external stakeholders, and cross-functional partners.

Location

San Francisco, CA
San Francisco, California

Work Type

Full time

Experience Level

5+ years of experience

Education Level

Bachelor’s degree preferred, or equivalent combination of education and experience

Salary/Compensations

Hourly Range: $52.88 - $67.31

Benefits

Robust benefits package including healthcare, dental, and vision insurance for employees and eligible dependents.
Wellness, financial, and work/lifestyle-specific benefits.
401(k) retirement plan with a company match of 50% up to 12% of eligible compensation.
Generous PTO with a starting accrual of 22 days a year.
Paid holidays.
Volunteer time.

About the Company

Prologis defines the industry with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion, creating intelligent infrastructure that powers global commerce.
The company seamlessly connects digital and physical worlds, offering agile supply chains and energy solutions to help businesses move faster, operate smarter, and grow sustainably.
Prologis is a category of one, shaping the future of logistics with unmatched scale, innovation, and expertise.
Prologis values decisive, courageous, and adaptable individuals, fostering autonomy and accountability across locations and departments.
Employees work with top talent, contribute to the company's success, and advance their careers.
Prologis believes its people are the most important part of its business, providing a generous total rewards package and focusing on quality management and leadership development.
Prologis provides efficient logistics real estate solutions globally, partnering with top manufacturing and distribution companies to ensure timely delivery of products.

Equal Opportunity

All job offers are contingent upon successful completion of background verification.
Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.