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About the Role

The Purchasing Manager oversees the procurement of goods and services, develops purchasing strategies, manages vendor relationships, and ensures cost-effective, high-quality supply for the organization, reporting to the Chief Financial Officer.

Responsibilities

• Develop, maintain, and enforce purchasing, storeroom, and requisition policies across all departments and clubhouses.
• Own procurement systems (currently BirchStreet) including configuration, adoption, and training.
• Recommend, test, and implement procedures that keep pace with modern procurement tools and strategies.
• Manage purchase order and approval workflows, vendor catalogs, and system data integrity.
• Ensure proper vendor onboarding policy is followed to align with automated AP workflows.
• Review all cost of food invoices for accuracy and code them for accounting.
• Lead strategic sourcing initiatives to secure best value through competitive bidding and supplier negotiation.
• Manage contract negotiation to maximize value, quality and minimize risk.
• Track vendor performance, contract compliance, and identify opportunities to consolidate suppliers.
• Track spending by category, vendor, and department; identify savings opportunities, assist with budget awareness, and support budget forecasting.
• Maintain inventory control procedures and ensure accuracy of asset movement.
• Investigate and report inventory variances.
• Organize and summarize reports for food, beverage, china, glass, and silver assets.
• Oversee union storekeeper staff and ensure timely and accurate inventories.
• Ensure storerooms are neat, organized, and adhere to food safety and alcohol control regulations.
• Coordinate with culinary and catering departments to ensure availability of beverage products.
• Regular attendance required based on business expectations and needs.
• Comply with all federal, state, and local employment laws, safety regulations and guidelines, Olympic Club bylaws and house rules, Club policies and procedures and Union contracts.

Requirements

• Associates degree or an equivalent number of years of experience in a similar position.
• Minimum of 5 years’ experience in a procurement or purchasing position.
• Intermediate knowledge of Microsoft Excel, Word, and Outlook.
• Intermediate knowledge of how to use a PC computer.
• Fluent written and oral English communication skills.
• Work experience within the private club/hospitality industry is desired.
• Familiarity working in a union environment is desired.
• Highly organized, strong project management skills and ability to prioritize activities and events.
• Able to communicate effectively with members, staff, management, and coworkers.
• Able to manage processes and procedures up to Club standards.
• Able to collaborate with members, management, and staff to promote the Club’s culture of service and the Club’s mission and vision.
• Problem analysis and resolution at both strategic and functional levels.
• Commitment to Club values.
• Satisfactory results from a background investigation and pre-employment drug testing are pending for all employment offers.
• Qualified applicants with arrest and conviction records will be considered per the San Francisco Fair Chance Ordinance.

Skills

• Procurement systems (BirchStreet)
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• PC computer usage
• Project management
• Strategic sourcing
• Supplier negotiation
• Contract negotiation
• Vendor performance tracking
• Inventory control
• Budget awareness
• Budget forecasting
• Union environment familiarity

Location

• San Francisco, CA

Work Type

• Full-time
• Onsite

Experience Level

• Minimum of 5 years’ experience in a procurement or purchasing position

Education Level

• Associate's degree

About the Company

• Founded in 1860, The Olympic Club is one of the nation’s oldest private athletic clubs, operating the City Clubhouse in downtown San Francisco and the Lakeside Clubhouse on the border of San Francisco and Daly City.
• The Club is recognized for its longstanding traditions and commitment to excellence.

Equal Opportunity

• Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.