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About the Role

Polsinelli seeks a highly organized and proactive Practice Specialist to provide high-level administrative and legal support to attorneys, while also assisting with select personal assistant responsibilities. This role is crucial for supporting attorneys in the Finance, Investment Strategies and Real Estate Department.

Responsibilities

• Provide administrative support to assigned attorneys, including document preparation and revisions, prebills, timesheets, and other administrative tasks.
• Manage attorney’s calendar, organize and schedule personal appointments, including planning, coordinating, and scheduling in-office and offsite meetings and assisting with preparation for same by working with marketing and IT departments, or otherwise.
• Coordinate with invited guests and track meeting or event details to help ensure successful execution.
• Manage files, open new matters, and track the status of matters throughout the file opening process and lead efforts to obtain conflict waivers, tracking same in required templates and in accordance with client specific guidelines.
• Coordinate attorney travel arrangements and event registrations, including preparing detailed itineraries and scheduling hotels, flights, ground transportation and meal reservations and related details.
• Submit and track expenses and CLE credits.
• Maintain client list and categories and keep updated and coordinate gift ordering for holidays and other events.

Requirements

• Proven ability to quickly adapt to competing demands while demonstrating the highest level of customer/client service and responsiveness.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
• Strong interpersonal skills, with the ability to build relationships with management, attorneys, staff, clients, and other contacts.
• Excellent written and verbal communication skills.
• Ability to balance legal administrative duties with select personal assistant responsibilities in a professional and timely manner.
• Strong decision-making skills.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward-looking mindset, with the ability to identify opportunities and propose solutions.
• Willingness to learn and become proficient in new systems and software.

Skills

• Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Outlook
• Interaction
• iManage
• Chrome River
• Intapp
• Internet search engines

Location

• New York
• Miami
• Los Angeles
• Seattle

Work Type

• Full-time

Experience Level

• 2-3 years of law firm or corporate experience
• Previous experience supporting attorneys in commercial lending or health care focused practices is preferred

Salary/Compensations

• $70,000 - $100,000

Benefits

• Paid time off
• Sick time off
• Referral program
• Medical insurance and benefits
• Dental insurance
• Vision insurance
• Life insurance
• AD&D insurance
• ID Theft insurance
• Long-term disability benefits
• Short-term disability benefits
• Parking/Transit reimbursement (varies depending on location)
• 401(k) benefits
• Employee assistance benefits

About the Company

• At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive.

Equal Opportunity

• Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.